Foundation Operations Coordinator
1 week ago
Location : COA - Elizabeth City, NC
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Division: Division of Foundation and Institutional Advancement
About Albemarle County Schools:
Albemarle County Schools is dedicated to transforming lives through education and community engagement. We aim to inspire and empower individuals within our service area by providing quality educational opportunities.
Position Overview
The Foundation Operations Coordinator is essential in overseeing the operational aspects of the Foundation, which includes managing various financial responsibilities. Key tasks involve reconciling scholarship funds, organizing meetings, and facilitating communication with the Board of Directors and its committees. The role also encompasses gift processing, data management, and daily financial transactions. Acting as a liaison with various stakeholders, the coordinator supports fundraising initiatives and manages the daily operations of the Foundation Office.
Key Responsibilities
- Provide administrative support to the Foundation Office and Board.
- Manage database functions such as gift processing, generate reports, and handle donor communications.
- Process financial requests, conduct daily deposits, and manage other responsibilities as assigned.
- Collaborate with relevant departments to coordinate scholarship procedures and manage applications.
- Maintain effective communication within the organization and with external partners.
- Schedule meetings for the Foundation Board and related committees, including logistics and documentation.
- Assist with events and activities in collaboration with volunteers and alumni.
- Track memberships and manage event budgets.
- Serve as secretary for board meetings, ensuring accurate documentation and communication.
- Utilize accounting software for financial functions and maintain compliance with financial policies.
- Monitor and report on financial discrepancies in coordination with the finance team.
- Prepare regular reports and maintain accurate financial records.
- Support the Executive Assistant with special projects and administrative tasks.
- Promote positive public relations for visitors and stakeholders.
- Perform additional duties as assigned.
Required:
- Associate's Degree in business, marketing, accounting, or a related field.
- Two years of experience in an office environment.
- Bachelor's Degree in a relevant field.
- Three to five years of experience in office administration with bookkeeping knowledge.
- Experience in non-profit or educational settings.
- Familiarity with donor database software.
Knowledge of:
- Database management and financial reporting.
- Strong initiative and self-motivation.
- Excellent interpersonal and communication skills.
- Proficiency in Microsoft Office Suite.
- Attention to detail and accuracy.
- Work independently and collaboratively.
- Prioritize tasks effectively and manage time efficiently.
- Adapt to a fast-paced environment and handle multiple responsibilities.
- Maintain confidentiality and adhere to ethical standards.
Employment is contingent upon satisfactory background and reference checks. Candidates must be legally authorized to work in the United States without employer sponsorship.
Benefits include retirement plans, health insurance, holidays, and leave policies.
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