Administrative & Finance Assistant

2 months ago

Silver City, United States GRANT COUNTY COMMUNITY FOUNDATION Full time

Grant County Community Foundation Administrative and Finance Assistant

 

POSITION SUMMARY

The Administrative and Finance Assistant will support the Executive Director and the Community Foundation team, operating primarily out of the Foundation’s office. This full-time position (32-40 hours per week) requires a highly organized, detail-oriented individual with basic computer skills and bookkeeping experience. The role demands strong follow-through, comfort in a fast-paced setting, and alignment with the Foundation’s mission. Ethical standards and confidentiality are paramount.

 

The Grant County Community Foundation, a 501(c)3 nonprofit, is dedicated to supporting the community, fund holders, and enhancing the capacity of local nonprofits. Through collaboration with donors and partners, we aim to foster positive community change.

 

KEY RESPONSIBILITIES

  • Administrative Support: Assist the Executive Director and staff with administrative tasks.
  • Document Management: Prepare, proofread, and edit documents and correspondence.
  • Community Interaction: Engage with diverse community members, including the Board of Directors, donors, grantees, funding partners, and the public.
  • Logistical Support: Aid in event and meeting preparation, including:
  • Scheduling meetings, sending reminders, and confirming attendance.
  • Coordinating event logistics and contacting potential venues.
  • Maintaining donor lists and internal databases.
  • Preparing meeting materials.
  • Client Service: Provide excellent and personalized client service.
  • Office Functions: Perform various office duties such as answering phones, managing documents, and using Google Workspace.

 

Bookkeeping: Manage basic bookkeeping tasks, including:

  • Recording and reconciling financial transactions.
  • Maintaining accurate financial records and generating reports as needed.
  • Assisting with budget preparation and monitoring.
  • Processing invoices, payments, and donations.
  • Experience with Foundant (C-Suite) preferred but not required.

 

OTHER JOB DUTIES

All other duties, as assigned.

 

TRAVEL

No travel will be required; however, professional development opportunities may arise, wherein travel may be necessary.

 

TECHNICAL EXPERTISE/EXPERIENCE AND QUALIFICATIONS

 

  • Demonstrated intermediate computer knowledge with Microsoft Office and Google Workspace.
  • Fundraising and marketing, not required but preferred. 
  • Bookkeeping experience, including familiarity with accounting software.
  • Understanding and adherence to quality standards of ethics and confidentiality.
  • Ability to attend off-site events, such as community events and meetings, and represent the Community Foundation appropriately.

 

Pay range: $16.50 - $18.00 per hour (based on experience)

 

APPLICATION PROCEDURE

 

Submit a cover letter and resume as a single Word or PDF document via email to: executivedirector@grantcountycommunityfoundation.org. No phone calls, please. Applications are accepted until the position is filled. Only candidates selected for an interview will be contacted.

 

The Grant County Community Foundation is an equal opportunity employer committed to diversity, inclusion, and equity.



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