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AG Foundation Database and Events Coordinator

2 months ago

New York City, United States The Authors Guild Foundation Full time

About the Authors Guild Foundation: The Authors Guild Foundation is a leading organization dedicated to supporting the professional interests of authors across the United States. Through advocacy, educational programs, and initiatives that protect free expression, the Foundation plays a vital role in ensuring a vibrant literary community. 

Position Summary: The Database and Events Coordinator will play a key role in supporting the Foundation’s fundraising, donor relations, and event management efforts. This position is responsible for assisting with the transition to a new database (Raiser’s Edge), maintaining and optimizing the Foundation’s donor database, ensuring the accuracy of donor records, managing event logistics, and providing essential administrative support for development activities. The ideal candidate will have a keen eye for detail, strong organizational skills, and experience in both database management and event coordination. 

Key Responsibilities: 

Database Management: 

Maintain and update the Foundation’s donor database, ensuring the accuracy and integrity of all records.  Process and acknowledge donations, pledges, and gifts in a timely manner.  Generate reports and queries to support fundraising efforts, donor segmentation, and event planning.  Develop and implement best practices for data entry, record keeping, and data security.  Work closely with the Development Manager and Executive Director to identify opportunities for database enhancements and improvements. 

Event Coordination: 

Coordinate logistics for the Foundation’s events, including fundraising gala, annual literary festival, Guild Nights, other special events.  Assist in the planning and execution of in-person events, ensuring a seamless experience for attendees.  Manage event RSVPs, registration lists, and guest communications.  Support the creation of event materials, including invitations, programs, and post-event follow-ups. 

Donor Relations: 

Assist with donor stewardship activities, including the preparation of donor acknowledgment letters and personalized communications.  Maintain accurate records of donor interactions, ensuring that donor preferences and interests are captured in the database.  Support the team in researching prospective donors and preparing donor profiles. 

Administrative Support: 

Provide general administrative support to the Executive Director as needed, including scheduling meetings.  Attend meetings as needed and draft notes.  Assist with special projects and other duties as assigned. 

Qualifications: 

Bachelor’s degree or equivalent experience in nonprofit management, event planning, or a related field.  3 years of experience in database management, event coordination, or fundraising support, preferably in a nonprofit setting.  Proficiency in Raiser’s Edge and Microsoft Office Suite.  Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.  Excellent written and verbal communication skills.  Detail-oriented with a commitment to accuracy and data integrity.  Ability to work both independently and as part of a team.  Flexibility to work occasional evenings and weekends for events. 

Preferred Qualifications: 

Knowledge of donor cultivation and stewardship best practices.  Familiarity with the literary community and a passion for supporting authors. 

Compensation: The Authors Guild Foundation offers a competitive salary and benefits package commensurate with experience. 

To Apply: Please submit your resume, cover letter, and a list of three professional references to jobs@authorsguild.org with the subject line “Database and Events Coordinator Application.” 

Application Deadline: 9/30/2024

The Authors Guild Foundation is an equal-opportunity employer and encourages applicants from all backgrounds to apply.