Human Resources Coordinator

1 month ago

New London, United States Connecticut College Full time

Human Resources Coordinator Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Position Title Human Resources Coordinator

Department Human Resources - Group

Pay Type Non Exempt

Appointment Type (A) Continuing Full-Time

Hours Per Week 37.5

Number of weeks 52 weeks per year

other - # of weeks 52

Benefits Eligible Full Benefits

Geographical Regional

Qualifies for Relocation Reimbursement No

Work Schedule

Job Description

General Scope of Duties

Perform activities supporting the recruitment and hiring of staff applicants including liaison with hiring managers and media outlets, writing and placing recruitment advertisements, communicating with applicants, and administering the on-line applicant tracking system. Perform a wide variety of clerical duties related to human resources, including but not limited to maintaining personnel records and files. Provide administrative office support including processing invoices for payment, ordering office supplies, answering phones, scheduling appointments and welcoming visitors. Provide administrative support to the Vice President of Human Resources.

General Duties and Responsibilities

+ Coordinate staff recruitment process including administering the electronic staff applicant tracking system; liaise with hiring managers; initiate and track position requests; develop and place recruitment ads; correspond with applicants; conduct background screening; and prepare and send conditional offer of employment letters and appointment letters.

+ Coordinate and administer staff onboarding including, but not limited to obtaining all new hire paperwork, and scheduling benefits orientation for eligible staff.

+ Coordinate and process adjustment period evaluations, and log all staff performance evaluations within the Colleges HRIS .

+ Provide administrative support to the Vice President of Human Resources and Organizational Development.

+ Process invoices and keep budget related files.

+ Process employment verifications and other employee related forms.

+ Respond to calls, visitors, maintain ccemployment@conncoll.edu; humanresources@conncoll.edu; ccemployment@conncoll.eduand any other assigned HR email boxes by providing information/assistance and/or direct to appropriate personnel

+ Hire and manage student employees.

+ Coordinate the annual new staff breakfast and the annual faculty and staff picnic including communicating the event to employees, reserving the space, working with facilities services and the events office on set-up, engaging and coordinating with caterer, coordinating family entertainment, monitoring the guest count, and obtaining gifts for raffle. Obtain event feedback from staff council and modify events accordingly.

+ Support the Sr. HR Generalist in Backup of the Human Resources Operations and Systems Specialists HRIS responsibilities including position, job and employee record management, salary planner function and student payroll.

+ Open, distribute and file mail/correspondence.

+ Assist in preparation and implementation of employee mailings.

+ Maintain personnel records and keep filing up to date.

+ Order equipment and supplies; coordinate printing services and distribution and arrange for equipment and building repairs or maintenance.

+ Create and maintain supervisory lists, organizational charts and College data as necessary.

Education and Skills

+ Associates Degree and 2 4 years of office experience required.

+ Strong written and verbal communication skills.

+ Ability to interact well with a variety of people from all aspects of the college and community

+ Proficient in Microsoft Office; experience using an electronic applicant tracking system and an HRIS preferred, elucian/Banner knowledge a plus.

+ High integrity needed to handle confidential information.

+ Knowledge of general office equipment.

+ Attention to detail.

+ Well-organized, able to work under pressure, plan and accomplish goals.

+ Little travel required.

Preferred Qualifications

Physical Demands

Driving Required No

Salary Range 23.11

Covid Vaccine Information

Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boosters

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 07/29/2024

Applications accepted through

Open Until Filled Yes

Documents needed to Apply

Required Documents

+ Resume

+ Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * What is the highest level of education attained?

+ GED

+ High School Diploma

+ Associates Degree

+ Bachelors Degree

+ Masters Degree

+ PHD

+ * How many years of experience do you have in this type of position?

+ 0-1

+ 1-3

+ 3-5

+ 5-7

+ 7+

+ * Are you eligible to work in the U.S.?

+ Yes

+ No

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