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Meetings Coordinator Meetings Coordinator

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International Association of Chiefs of Police

Alexandria, VA (US - 22314)
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International Association of Chiefs of Police
Salary:

Up to $55,000, Commensurate with Experience
Closing Date:

Monday, July 15, 2024
_________________________________________________________________________
Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you dont just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.
The IACP is the worlds largest and most influential professional association for police leaders. With more than 34,000 members in over 176 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide.
As a leadership association, the IACP starts with our members needs. We think strategically and assess constantly; cultivate good judgement and drive change.
Your role as a Meetings Coordinator will help meet the above goals in a dynamic, thoughtful, and progressive environment. In this role, you are asked to provide meeting management support for up to three IACP mid-sized meetings, which includes, but is not limited to logistical support and on-site meeting coordination, as well as site selection for future years. This position also sources and negotiates venue contracts for 15-20 IACP-led training programs, some of which are government grant funded. Additionally, this position will provide team support for the IACP annual conference.
Job Responsibilities
Serve as the point of contact to plan, arrange, and coordinate administrative, logistical, and support services for assigned IACP small/midsize meetings
Use IACP templates to create RFPs to source, analyze, and make meeting location recommendations for assigned small/midsize events ensuring IACP standards are maintained
Assist with contract negotiations to identify, obtain, and negotiate suitable pricing
Assist in the creation of budgets for meetings
Work with internal staff and external vendors to coordinate logistical details of three annually occurring midsize meetings (500-1,000 attendees) to include but not limited to, housing block, food and beverage, meeting room set-ups, audio visual, signage, shipping, transportation, special events, on-site coordination, billing, etc.
Build and maintain an event app for assigned midsize meetings
Develop and manage project timelines and lead status meetings
Complete weekly, monthly, and final status and key performance indicator reports as required for small/midsized events
Maintain and improve the IACP and conference brand. Consistently represent the IACP brand throughout all designated conferences
Assist Conference Managers with IACP Annual Conference responsibilities
Other duties as assigned
Minimum Qualifications
Bachelors degree in a relevant field + two (2) years of job-related experience
Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software
Equivalent combinations of education and experience will be considered
Required Knowledge, Skills and Abilities
Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
Effective task prioritization and time management skills
Solid writing, editing, and communication skills
Effective collaboration and teamwork skills
Preferred Qualifications
Experience in a non-profit organization, association
Familiarity with and understanding of federal grant requirements and compliance a plus
Experience with, and ability to plan events and make logistical arrangements for individuals and groups
Special Conditions and Work Environment
Travel will be required 5-15% of the time throughout the year
Work takes place primarily in an office environment
Light lifting, bending, and reaching may be required
Highlights of Employee Benefits
Medical HMO: Free for Employee and Family (Local Employees)
Vision: Free for Employee
Dental: Offered at a reasonable rate for Employee and Family
403B: IACP Match - up to 6% - after one year of employment
All interested candidates must submit a cover letter and resume.
Cover letters must contain the name of the position being applied for as well as the requisition number.
The IACP may consider applicants for positions other than those indicated.
Please note that applications received without the requested information will not be forwarded for review.
The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability. No information requested on this application will be used for the purpose of excluding any applicants consideration for employment because of his or her race, color, religion, national origin, sex, or disability.
Public Health Compliance:

IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.
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