Meetings Coordinator

2 weeks ago

Alexandria, United States IACP Full time

Salary: Up to $55,000, Commensurate with Experience

Cover Letter Required: Yes

Type: Non-Profit 501(c)(3)

Closing Date: Monday, September 9, 2024

_________________________________________________________________________

Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely.

The IACP is the world’s largest and most influential professional association for police leaders. With more than 34,000 members in over 176 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide.

As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change.

Your role as a Meetings Coordinator will help meet the above goals in a dynamic, thoughtful, and progressive environment. In this role, you are asked to provide meeting management support for up to three IACP mid-sized meetings, which includes, but is not limited to logistical support and on-site meeting coordination, as well as site selection for future years. This position also sources and negotiates venue contracts for 15-20 IACP-led training programs, some of which are government grant funded. Additionally, this position will provide team support for the IACP annual conference.

Job Responsibilities

  • Serve as the point of contact to plan, arrange, and coordinate administrative, logistical, and support services for assigned IACP small/midsize meetings
  • Use IACP templates to create RFPs to source, analyze, and make meeting location recommendations for assigned small/midsize events ensuring IACP standards are maintained
  • Assist with contract negotiations to identify, obtain, and negotiate suitable pricing
  • Assist in the creation of budgets for meetings
  • Work with internal staff and external vendors to coordinate logistical details of three annually occurring midsize meetings (500-1,000 attendees) to include but not limited to, housing block, food and beverage, meeting room set-ups, audio visual, signage, shipping, transportation, special events, on-site coordination, billing, etc.
  • Build and maintain an event app for assigned midsize meetings
  • Develop and manage project timelines and lead status meetings
  • Complete weekly, monthly, and final status and key performance indicator reports as required for small/midsized events
  • Maintain and improve the IACP and conference brand. Consistently represent the IACP brand throughout all designated conferences
  • Assist Conference Managers with IACP Annual Conference responsibilities
  • Other duties as assigned

Minimum Qualifications

  • Bachelor’s degree in a relevant field + two (2) years of job-related experience
  • Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software
  • Equivalent combinations of education and experience will be considered

Required Knowledge, Skills and Abilities

  • Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
  • Effective task prioritization and time management skills
  • Solid writing, editing, and communication skills
  • Effective collaboration and teamwork skills
  • Attention to detail

Preferred Qualifications

  • Experience in a non-profit organization, association
  • Familiarity with and understanding of federal grant requirements and compliance a plus
  • Experience with, and ability to plan events and make logistical arrangements for individuals and groups

Special Conditions and Work Environment

  • Travel will be required 5-15% of the time throughout the year
  • Work takes place primarily in an office environment
  • Light lifting, bending, and reaching may be required

Highlights of Employee Benefits

  •  Medical HMO: Free for Employee and Family (Local Employees)
  •  Vision: Free for Employee
  •  Dental: Offered at a reasonable rate for Employee and Family
  •  403B: IACP Match - up to 6% - after one year of employment

All interested candidates must submit a cover letter and resume.

  • Cover letters must contain the name of the position being applied for as well as the requisition number.
  • The IACP may consider applicants for positions other than those indicated. 
  • Please note that applications received without the requested information will not be forwarded for review.

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.  No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability.

Public Health Compliance: IACP requires all employees, regardless of remote work status, to be vaccinated and boosted against COVID-19. As a prospective and/or new employee at the IACP, you will be required to comply with our vaccination policy, report your vaccination status, and provide proof of vaccination. Compliance with the policy does allow for exceptions, but those exceptions will only be granted in circumstances related to medical conditions or sincerely held religious beliefs.

#LI-BE1

See job description

  • Meeting Coordinator

    2 months ago

    Alexandria, Virginia, United States Association Headquarters Full time

    HYBRID SCHEDULE AVAILABLEAssociation Headquarters is searching for a Meeting Coordinator.The Meeting Coordinator serves in a support role for the Meeting Manager.The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events.As a Meeting Coordinator moves through the position, the expectation is to take...

  • Meeting Coordinator

    2 months ago

    Alexandria, United States Association Headquarters Full time

    HYBRID SCHEDULE AVAILABLEAssociation Headquarters is searching for a Meeting Coordinator.The Meeting Coordinator serves in a support role for the Meeting Manager.The Meeting Coordinator is involved in many aspects of the logistical planning of large conferences and meeting events.As a Meeting Coordinator moves through the position, the expectation is to take...

  • Meetings Coordinator

    2 weeks ago

    Alexandria, Virginia, United States National Stone, Sand & Gravel Association Full time

    The National Stone, Sand & Gravel Association (NSSGA) serves as the primary advocate and representative for the aggregates sector. Our members, including producers of stone, sand, and gravel, along with the manufacturers and service providers that support them, play a crucial role in supplying the essential raw materials utilized in every home, structure,...

  • Meetings Manager

    2 weeks ago

    Alexandria, United States American Association of Airport Executives Full time

    The Meetings Manager is responsible for managing various aspects of logistics for conferences, meetings, educational programs, and webinars produced by AAAE, including federal government business awarded to AAAE as a preferred government contractor. Responsible for managing and planning approximately 12 meetings per year, including assignments associated...

  • Medical Meeting Manager

    2 months ago

    Alexandria, United States Association Headquarters Full time

    Job DescriptionJob DescriptionAssociation Headquarters is seeking a highly motivated and detailed oriented Medical Meeting Manager that has extensive experience with planning Scientific, Medical, Trade, and Professional meetings. Knowledge of abstract submissions, continuing education, Trustees' meetings, educational courses, and other select membership...

  • Meeting Planner

    1 month ago

    Alexandria, United States American Bankruptcy Institute Full time

    Event Maestro Wanted: Meeting Planner at Leading Bankruptcy & Restructuring Association! Are you ready to orchestrate unforgettable experiences in the world of bankruptcy and restructuring? The American Bankruptcy Institute (ABI) in Alexandria, VA is seeking a creative Meeting Planner to join our professional events team! Set the Stage for Success: As our...

  • Associate, Registration and Meetings

    6 days ago

    Alexandria, United States CADCA Full time

    Job DescriptionJob DescriptionSalary: $58-60kTitle: Associate, Registration and Meetings Department: Registration and MeetingsReports to: Senior Manager, Meetings and ExhibitsEmployment Status: Full-time, exemptLocation: 500 Montgomery St., Suite 400, Alexandria, VA 22314 About CADCA Join a dynamic organization whose mission is to strengthen the capacity of...

  • Virtual Meeting Technology Expert

    2 weeks ago

    Alexandria, Virginia, United States KeenLogic Full time

    Job OverviewPosition: Audio/Visual Technology SpecialistThe Audio/Visual Technology Specialist will demonstrate expertise in Zoom and various audio/visual tools essential for facilitating virtual meetings that support the Program Lead. This role involves utilizing Zoom to manage breakout sessions, track attendance, conduct polls, facilitate chat discussions,...

  • Virtual Meeting Technology Expert

    2 weeks ago

    Alexandria, Virginia, United States Keen Logic Full time

    Audio/Visual Technology - Expert The Audio/Visual Technology Expert will possess extensive knowledge in Zoom and various audio/visual systems essential for facilitating virtual meetings that support the Program Lead. This role involves utilizing Zoom to manage breakout sessions, track attendance, conduct polls, facilitate chat discussions, assist...

  • Virtual Meeting Technology Expert

    2 weeks ago

    Alexandria, Virginia, United States KeenLogic Full time

    Job OverviewPosition: Audio/Visual Technology SpecialistThe Audio/Visual Technology Specialist will demonstrate expertise in Zoom and various audio/visual systems essential for facilitating virtual meetings. This role is critical in supporting the Program Lead by managing break-out sessions, tracking attendance, conducting polls, and assisting with...

  • Virtual Meeting Support Analyst

    2 weeks ago

    Alexandria, Virginia, United States KeenLogic Full time

    Job OverviewKeenLogic is in search of a dedicated Audio-Visual Technology Specialist to support our government client. This role is designed for a full-time, remote contract position with potential for future opportunities. The ideal candidate should reside in the Washington, D.C. metropolitan area for any required office engagements.Key...

  • Office Coordinator

    4 weeks ago

    Alexandria, United States McChrystal Group Full time

    First impressions matter, and we're looking for someone who leaves a lasting one. McChrystal Group is a management consulting firm seeking an Office Coordinator to welcome and facilitate an exceptional experience for all who walk through our doors. This role will serve as the first point of contact at our headquarters, managing the flow of visitors and...

  • Office Coordinator

    4 weeks ago

    Alexandria, Virginia, United States McChrystal Group Full time

    First impressions matter, and we're looking for someone who leaves a lasting one. McChrystal Group is a management consulting firm seeking an Office Coordinator to welcome and facilitate an exceptional experience for all who walk through our doors. This role will serve as the first point of contact at our headquarters, managing the flow of visitors and...

  • Administrative Coordinator

    5 days ago

    Alexandria, Virginia, United States Creative Financial Staffing Full time

    About the Opportunity:Creative Financial Staffing is seeking a highly organized and detail-oriented Administrative Assistant to support our team in a collaborative and team-oriented environment.Key Responsibilities:Provide administrative support to the VP of Education & Events and Director of Events, including handling inquiries, updating website content,...

  • Oncology Care Coordinator

    5 days ago

    Alexandria, Minnesota, United States Alomere Health Full time

    Job SummaryAlomere Health is seeking a highly skilled Registered Nurse Navigator - Oncology to join our team. As a key member of our oncology department, you will play a critical role in coordinating patient care and ensuring seamless transitions throughout the cancer care experience.Key ResponsibilitiesCoordinate Patient Care: Work closely with patients,...

  • Campaign Coordinator

    1 week ago

    Alexandria, Virginia, United States St. Stephen's and St. Agnes School Full time

    Job OverviewThe Advancement Office at St. Stephen's and St. Agnes School is dedicated to engaging and nurturing relationships with over 7,000 active constituents, including alumni, current parents, grandparents, parents of alumni, faculty, and staff. As the school progresses with the Saints Together Campaign and commemorates its centennial, we are in search...

  • Events Coordination Specialist

    2 weeks ago

    Alexandria, Virginia, United States National Stone, Sand & Gravel Association Full time

    About NSSGAThe National Sand, Stone & Gravel Association (NSSGA) serves as the foremost advocate for the aggregates sector. Our members, which include producers of stone, sand, and gravel, along with the manufacturers and service providers supporting them, play a crucial role in supplying the essential raw materials utilized in every residential, commercial,...

  • Administrative Coordinator

    2 weeks ago

    Alexandria, Virginia, United States Bidwell Properties Full time

    Job OverviewAre you an organized and detail-focused professional eager to excel in a vibrant real estate setting? Bidwell Properties is on the lookout for an Administrative Coordinator to enhance our dynamic team. With a competitive salary range of $55,000 - $65,000, you will be instrumental in our operational success.As the Administrative Coordinator, your...

  • Program Coordinator

    2 weeks ago

    Alexandria, United States Textile Rental Services Association Full time

    Program CoordinatorFull Time/Hybrid (Remote & In Office)TRSA, the association for linen, uniform, and facility services, is seeking a Program Coordinator to join its committed, dynamic team. The Program Coordinator will assist in efforts relevant to TRSA’s company-wide Clean Green, facility-based Hygienically Clean and individual professional programs. The...

  • Program Coordinator

    2 weeks ago

    Alexandria, United States Textile Rental Services Association Full time

    Program CoordinatorFull Time/Hybrid (Remote & In Office)TRSA, the association for linen, uniform, and facility services, is seeking a Program Coordinator to join its committed, dynamic team. The Program Coordinator will assist in efforts relevant to TRSA’s company-wide Clean Green, facility-based Hygienically Clean and individual professional programs. The...