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Associate, Registration and Meetings
5 months ago
Title: Associate, Registration and Meetings
Department: Communications and Meetings
Reports to: Senior Manager, Meetings and Exhibits
Employment Status: Full-time, exempt
Location: 500 Montgomery Street, Suite 400, Alexandria, VA 22314
Regular duty hours: 8:30 am-5:30 pm*, Monday through Friday
*Additional hours as required
About CADCA
Join a dynamic organization whose mission is to strengthen the capacity of community coalitions to create and maintain safe, healthy, and drug-free communities globally. This is accomplished through technical assistance and training, public policy advocacy, media strategies, marketing programs, training, and special events.
We provide excellent medical, dental, and vision plans, generous time off, including holidays, and opportunities for growth and advancement. We offer a diverse workplace where we recognize each employee’s contribution to the organization’s success. That success is rooted in our commitment to developing our people by giving them the tools and resources to grow in their roles and prepare them for opportunities within the organization.
Position Summary: The Registration and Meetings Associate is a creative thinker, detail-oriented, organized, self-motivated, effective communicator, and digitally proficient. This is a great opportunity to work in the meeting, conference industry, and learn best practices from a team of meeting professionals. The Registration and Meetings Associate will be a key player in the delivery of CADCA’s signature events, including the CADCA Forum, Midyear Training Institute, and Drug-Free Kids Dinner events
Specific Duties
- Assist V.P. of Meetings and Marketing in daily administrative duties and proactive tasks to ensure departmental organization and readiness.
- Develop, strategize, and troubleshoot timelines and agendas to ensure a well-planned and organized event
- Coordinate and oversee online and onsite registration processes for signature events
- Stewardship - Follow up via telephone and email.
- Proof and review event logistics to ensure accuracy and fulfillment needs.
- Track and respond to all inquiries regarding meetings and special events.
- Research options for special events as needed.
- Assist in developing publications for Forum, benefit dinners, and other meetings and events.
- Oversee award and thank-you gifts for honorees and special guests.
- Compose correspondence, i.e., donation/sponsorship requests, invitations, and responses to inquiries.
- Track/catalog correspondence.
- Coordinate and execute database digital correspondence.
- Compose/coordinate mailing thank-you letters.
- Coordinate/arrange travel for attendance at CADCA events, including coalition leaders and VIPs
- Research sites and options for additional meetings and special events.
- Assist in developing additional meetings and special events/performing other duties as needed.
Required Skills
- Excellent written and verbal communication skills
- Ability to establish quick rapport with staff and members
- Ability to multi-task, troubleshoot issues, and initiate projects to improve processes
- Team player, comfortable working in a collaborative environment
- Working knowledge of Office 365 and database systems
- Working knowledge of InDesign project management, a plus
- Knowledge of CMS platforms and experience with CRM systems
- At least two years' experience in events and meeting registration.
- Bachelor's degree required
Regular duty hours: 8:30 am-5:30 pm*, Monday through Friday
*Additional hours as required
At CADCA, we are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.
We believe that a diverse and inclusive workplace drives innovation and fosters creativity, which is why we strive to ensure that our workforce reflects the diverse communities we serve. CADCA is dedicated to providing employees with a work environment free from discrimination and harassment.
We encourage applicants from all backgrounds to apply.
