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Administrative Services Manager

3 months ago

Nashville, United States Tennessee Donor Service Full time

DCI Donor Services (DCIDS) is looking for a dynamic and enthusiastic team member to join us to save lives Our mission at DCIDS is to save lives through organ and tissue donation, and we want professionals on our team that will embrace this important work We are looking for an Administrative Services Manager that will oversee calendar/schedule management, preparing correspondence, coordinating travel plans, and receptionist duties. Specifically, we are looking for a high caliber candidate with an eye for detail supporting multiple executives with scheduling, event management, and project coordination.

COMPANY OVERVIEW AND MISSION

For over four decades, DCI Donor Services has been a leader in working to end the transplant waiting list. Our unique approach to service allows for nationwide donation, transplantation, and distribution of organs and tissues while maintaining close ties to our local communities.

DCI Donor Services operates three organ procurement/tissue recovery organizations: New Mexico Donor Services, Sierra Donor Services, and Tennessee Donor Services. We also maximize the gift of life through the DCI Donor Services Tissue Bank and Tennessee Donor Services Eye Bank.

Our performance is measured by the way we serve donor families and recipients. To be successful in this endeavor is our ultimate mission. By mobilizing the power of people and the potential of technology, we are honored to extend the reach of each donor’s gift and share the importance of the gift of life.

We are committed to diversity, equity, and inclusion. With the help of our employee-led strategy team, we will ensure that all communities feel welcome and safe with us because we are a model for fairness, belonging, and forward thinking.

Key responsibilities this position will perform include:

Plans travel arrangements, itineraries, and compiles expense reports.

Assists with pickups/deliveries performed on site.

Provides calendar and schedule management for leadership.

Prepares correspondence such as memos, letters, and e-mails. Generates meeting minutes, agendas, and presentation materials.

Provides support to Advisory Board Members and coordinates meetings/events.

Coordinates new employee orientation for both full time and contracted employees.

Performs receptionist duties such as screening incoming phone calls and inquiries – as well as greeting visitors.

Oversees the fleet vehicle program and associated programs.

Travels to our Gray, TN office on an as-needed basis.

Performs additional duties as assigned.

The ideal candidate will have:

5 – 7 years of administrative experience supporting leadership required

Bachelor’s Degree Preferred

Comfortable in a Healthcare or Medical setting

Demonstrated exceptional abilities in the Microsoft Office Suite

Ability to work independently while maintaining a high level of integrity and discretion.

We offer a competitive compensation package including:

Up to 176 hours of PTO your first year

Up to 72 hours of Sick Time your first year

Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage

403(b) plan with matching contribution

Company provided term life, AD&D, and long-term disability insurance

Wellness Program

Supplemental insurance benefits such as accident coverage and short-term disability

Discounts on home/auto/renter/pet insurance

Cell phone discounts through Verizon

DCIDS is an EOE/AA employer – M/F/Vet/Disability.

You will receive a confirmation e-mail upon successful submission of your application. The next step of the selection process will be to complete a video screening. Instructions to complete the video screening will be contained in the confirmation e-mail. Please note – you must complete the video screening within 48 hours from submission of your application to be considered for the position.

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