Administrative Manager

6 days ago

Nashville, Tennessee, United States Vanderbilt University Full time
Job Title: Administrative Manager

At Vanderbilt University, we are seeking an experienced Administrative Manager to join our team in the Graduate Department of Religion and the Program in Theology and Practice. This is a unique opportunity to work in a dynamic and innovative environment, supporting the academic and administrative needs of our students, faculty, and staff.

Key Responsibilities:
  • Provide administrative support to the Graduate Department of Religion and the Program in Theology and Practice, ensuring smooth day-to-day operations.
  • Manage calendars for Associate Dean of Graduate Education and Research, Chair of the Graduate Department of Religion, and Director of the Program in Theology and Practice.
  • Interpret and develop GDR and T&P policies and procedures.
  • Monitor and ensure program progress for GDR and T&P students.
  • Register students for courses, track student progress, and communicate approaching/missing deadlines.
  • Enter courses into CPI (Campus Planning Interface) and ensure faculty advising has been completed.
  • Administer qualifying and language exams, report results, and assign research assistants and teaching assistants.
  • Process financial aid, prepare and enter graduate awards, and process stipends and TA/RA assignments.
  • Coordinate financial actions, budget expenses, and disburse funds for travel and honorariums.
  • Maintain historical records and files for both programs.
  • Process applications for admission into GDR, correspond with prospective students, and upload applications to the admissions committee for review.
  • Coordinate committee review of applications, prepare official acceptance and rejection letters, and submit letters for Honors Fellowships.
  • Act as liaison with the Office of International Student & Scholar Services and International Tax Office for international students.
  • Maintain databases for student progress and placement data, assign GDR research assistants and teaching assistants, and record minutes for meetings.
  • Act as institutional research liaison, gather and maintain placement data, and maintain SACSCOC reporting.
Requirements:
  • A high school diploma or GED is necessary.
  • A Bachelor's Degree from an accredited institution of higher education is preferred.
  • 3-5 years' experience in a directly relatable field is necessary.
  • 3-5 years' experience in a higher education administrative position is preferred.
  • Strong verbal and communication skills are necessary.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook, is necessary.
  • Knowledge of additional applications, such as Adobe Acrobat, Box, Concur, EMS, HireaDore, Kuali, Oracle, PeopleSoft, People Manager, REDCap, Slate, YES, and Zoom, is preferred.
  • Ability to work independently and as part of a team is necessary.
  • Demonstrated ability to multi-task is necessary.
  • Being resourceful with great attention to detail is necessary.
  • Strong technical skills with comfort in learning new technology is preferred.
  • Ability to maintain confidentiality of records and information is necessary.
Commitment to Equity, Diversity, and Inclusion:

Vanderbilt University is an equal opportunity, affirmative action employer. We are committed to fostering a community that celebrates diversity and promotes equity, inclusion, and social justice. We encourage applications from diverse candidates who share our commitment to these values.

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