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Administrative Assistant

2 months ago

Bronx, United States Tandym Group Full time

A well-known medical college in New York City is currently seeking a new Administrative Assistant for a promising opportunity at one of their Bronx-based facilities. In this role, the Administrative Assistant will performing administrative support duties of a complex nature in support of departmental needs.

***This is a great onsite opportunity requiring the qualified professional to work onsite 5 days a week.***

Responsibilities:

The Administrative Assistant will:

  • Facilitate urgent new faculty appointments to ensure compliance with LCME requirements
  • Initiate communication with applicants for faculty appointments
  • Respond to questions and issues from applicants regarding requirements and process
  • Send reminders to applicants re: status of applications
  • Coordinate with course/clerkship leaders, department chairs, and administrators to ensure documentation is received and returned to the Office of Academic Appointments for processing
  • Provide support and maintenance of the Office of Faculty Affairs & Strategic Planning (OFASP) database ensuring data integrity, accuracy, and confidentiality
  • Monitor and coordinate new faculty appointments with Office of Medical Education and clinical departments
  • Create reports as requested by OFASP
  • Perform other duties, as needed
Qualifications:
  • 6+ months of relevant work experience
  • Bachelor's Degree in Business and/or related field (or equivalent skills and experience)
  • Demonstrated commitment and ability to integrate continuous review and improvement to processes to meet the goals of the organization and deliver excellent and responsive service
  • Advanced proficiency in database applications
  • Microsoft Office proficient
  • Solid analytical and problem solving skills
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized
Desired Skills:
  • Experience within a higher education institution
  • Experience with faculty appointments