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Marketing Executive Assistant

1 month ago

Topeka, United States Kansas Action for Children Full time

Volt is hiring for a Marketing Executive Assistant in New York, NY on a hybrid schedule. Responsibilities

Manages schedule, calendar and respective departments needs as needed. Interacts with internal senior executives and their offices and external partners as needed. Manages and prepares documents including meeting agendas, presentations, and reporting. Occasionally creates presentations using Keynote, Google Docs or MS Office Suite. Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc. Manages Travel and Expense (including understanding of company expense policies) and creates expense reports and reconciles credit card account as needed. Maintains standards of strict confidentiality with respect to all matters and documents. Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates. Assists with departmental tasks, including conference room requests, team events, employee recognition efforts, offsites. Oversees master schedule of partner communications and portfolio status. Provides strong international coordination to ensure alignment across priority projects, industry categories and best practices. Requirements

4 years experience with a high-volume executive. Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint, Slack. Exceptional professionalism and collaboration. Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly. Extremely comfortable working in fast-paced environments. Detail oriented with the ability to maintain professionalism under pressure. Ability to anticipate needs, be proactive, resourceful and flexible. Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture. Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels. Organizational and follow-thru skills with the ability to work on many projects simultaneously. Effective communicator, both verbally and written. Proactive in thinking of ways to improve productivity and efficiency. Preferred Qualifications

SAP & Workday experience. Entertainment or marketing experience. Previous Executive support experience in a digital environment. Experience working with International territories and time zones preferred. This is a full-time 2-month contract with the possibility of extension on a hybrid schedule (Mon-Thurs in office, Fridays remote). Pay rate: $33.00-$35.55/hr. Qualified candidates should APPLY NOW for immediate consideration Benefits: Volt offers benefits (based on eligibility) that include health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment.

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