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Human Resources Specialist

2 months ago

Highland Park, Illinois, United States PARK DIST OF HIGHLAND PARK Full time
Job Overview

Position Level:
Entry Level

Location:
Highland Park, IL

Employment Type:
Part-Time

Compensation:
$23.60 per hour

Position Summary:

The Human Resources Coordinator is a part-time role, designed for up to 30 hours weekly. The ideal candidate will maintain a consistent schedule of at least three (3) eight (8)-hour days per week, with the potential for additional hours. This position is responsible for overseeing payroll operations and supporting various administrative HR functions. Key responsibilities include reviewing timecard submissions, executing biweekly payroll processes, and managing payroll-related administrative tasks. The coordinator will address payroll inquiries and ensure the accuracy and efficiency of payroll processing in compliance with applicable regulations.

Key Responsibilities:
  • Review and process employee timecards for biweekly payroll, ensuring accuracy and resolving discrepancies.
  • Administer payroll adjustments, including program enrollments and reimbursement tracking.
  • Manage payroll-related tasks such as off-cycle payments, bonuses, and deductions.
  • Prepare manual checks and off-cycle payrolls as necessary.
  • Collaborate with the Finance department on payroll audits and budgetary processes.
  • Provide customer service by addressing employee inquiries via email or phone and resolving issues.
  • Handle employment verification requests, both written and verbal.
  • Process employee changes in HRIS software and assist with HRIS administrative duties.
  • Support invoice and billing processes related to HR functions.
  • Respond to general HR inquiries as needed.
  • Assist in tracking and documenting employee training completions.
  • Manage electronic and physical filing systems for employee records.
  • Distribute payroll checks and manage mailings.
  • Perform additional duties as assigned.
Supervisory Role: None

Qualifications:

Education and Experience: A two-year associate's degree in human resources, business administration, or a related field, or a minimum of three years of experience in human resources or payroll administration; or a combination of education and relevant experience. Proficiency in Spanish is a plus.
  • Strong organizational skills and attention to detail.
  • Exceptional customer service abilities.
  • Effective time management skills with a proven ability to meet deadlines.
  • Analytical and problem-solving capabilities.
  • Ability to thrive in a fast-paced and occasionally stressful environment.
  • Commitment to integrity, professionalism, and confidentiality.
  • Proficient in Microsoft Office Suite or similar software.
  • Ability to quickly learn the organization's HRIS.
Work Schedule: This part-time position is budgeted for up to 30 hours per week, with the expectation of working at least three (3) eight (8)-hour days per week.

Classification: Non-exempt / hourly

Benefits: Enrollment in the Illinois Municipal Retirement Pension Fund (IMRF) and access to reduced-cost or no-cost recreational programs and facility usage.

Physical Requirements: The role requires prolonged periods of sitting and working on a computer. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.
  • Regularly required to operate office equipment and communicate with others.
  • Must be able to lift up to 15 pounds regularly.
Working Environment: The position is primarily office-based, with occasional outdoor work for short durations. Flexibility to work evenings and weekends may be required for training and special events.

The Park District of Highland Park is an equal opportunity employer.