Administrative Assistant
2 days ago
Position: Administrative Assistant (Facilities) Reports to : Facilities Maintenance Manager Location : On-site Fluke Park, Desk is stationed near the maintenance shop Schedule: Full-time, Monday-Friday with occasional accommodations as needed The Facilities Maintenance Administrative Assistant will provide comprehensive support to the Facilities Maintenance Manager and the maintenance team. This role requires strong organizational skills and attention to detail, as the individual will manage communications, handle procurement tasks, process invoices, and coordinate service schedules. The ideal candidate will be proactive and able to balance multiple tasks in a fast-paced environment. Communication & Coordination: Answer and manage daily communications, including emails, Teams messages, and phone calls. Serve as the main point of contact for the maintenance team regarding questions, requests, and updates. Attend the Facilities Maintenance Manager's Team meetings and document action items. Procurement & Supply Management: Manage and order janitorial, maintenance supplies and parts, ensuring accurate tracking of purchase orders. Work closely with the Facilities Maintenance Manager to verify Cost Centers and General Ledger numbers are properly submitted with requests and invoices. Maintain an organized record of all purchase orders and approvals. Help maintain and organize maintenance supply cage in the basement. Invoice & Financial Management: Process Facilities Finance invoices, including creating requisitions and maintaining a spreadsheet for tracking purposes. Handle invoice accruals, ensuring they are received and processed after month-end to be charged back accordingly. Process one-off invoices and contractor charges upon job completion. Credit Card & Procurement Reconciliation: Keep track of the Facilities Maintenance Manager's credit card receipts and process monthly procurement card reconciliations through US Bank Access Online. Responsibly manage the company credit card spending by accurately tracking receipts and ensuring timely processing of monthly procurement card reconciliations through US Bank Access Online. Maintenance & Vendor Coordination: Schedule and coordinate dumpster, recycling, and Cedar Grove pickups, as well as the dumpster schedule for special projects. Call contractors for maintenance checks, securing necessary approval from maintenance manager before scheduling service. Assist with the distribution of E-Maintenance work order requests when the Maintenance Manager is unavailable. Additional Duties: Run errands as needed (e.g., laundry services and part deliveries). Support with special projects and one-off requests from the maintenance team. Cover the site Lobby if the receptionist is out of office and no other personnel is available. Skills & Qualifications: HS Diploma or GED equivalent is preferred 3-5 years minimum related experience required Proven track record of being reliable and consistent in delivering high-quality work. Strong communication and organizational skills. Proficiency in Microsoft Office, including Outlook and Excel. Ability to manage multiple tasks and prioritize effectively. Ability to work in a busy environment with interruptions. Previous experience or familiarity with procurement, invoice management, or office administration is preferred, with procurement card reconciliation and vendor management considered a plus. Fortive Corporation Overview Fortive's essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions. We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions. We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact. At Fortive, we believe in you. We believe in your potential-your ability to learn, grow, and make a difference. At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone. Fortive: For you, for us, for growth. This position is also eligible for bonus as part of the total compensation package. The salary range for this position (in local currency) is $16.39 - $30.43.. Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work. We are an Equal Opportunity Employer Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at .
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Administrative Assistant
3 weeks ago
Everett, United States LAUNCH Technical Workforce Solutions, LLC Full timeNew employee onboarding. Daily team scheduling. Calendar Management. Running meetings. Power point presentations. Project Management Requirements:High School Diploma/ GED - Strong MS Office experience. A minimum of 3 years' experience in a similar ro Administrative Assistant, Administrative, Assistant, Staffing, Aviation, Management, Office Learn More
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Administrative Assistant
4 months ago
Everett, United States LAUNCH Technical Workforce Solutions Full timeOverview: Administrative Assistant LAUNCH Technical Workforce Solutions is seeking an Administrative Assistant for an opportunity in Everett, Washington. Job Duties and Responsibilities: New employee onboarding Daily team scheduling Calendar Management Running meetings Power point presentations Project Management Requirements: High School Diploma/GED...
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Administrative Assistant
22 hours ago
Everett, United States LAUNCH Technical Workforce Solutions Full timeOverview: Administrative Assistant LAUNCH Technical Workforce Solutions is seeking an Administrative Assistant for an opportunity in Everett, Washington. Job Duties and Responsibilities: New employee onboarding Daily team scheduling Calendar Management Running meetings Power point presentations Project Management Requirements: High School Diploma/GED...
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Administrative Assistant
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Everett, United States SearchPros Full timeJob Summary: Onsite in Everett, WA with possibility of hybrid schedule once trained. Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.Manage grievances received from represented groups; including intake, logging...
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Temp Administrative Assistant
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Everett, United States Cogent Infotech Corporation Full timeTitle: Temp Administrative AssistantLocation: Everett WA 98204Duration: 3 monthsJob Description :Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings.Manage grievances received from represented groups; including...
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Everett, United States NavitsPartners Full timePosition: Administrative Assistant Location: Everett, WA, 98204 Duration: 03+ months with the possibility of extension Shift Timing: 08:00 AM - 05:00 PM Job Summary: Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigative meetings, seeking agenda items, and creating agendas for various labor-management...
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Administrative Assistant
2 days ago
Everett, United States NavitsPartners Full timePosition: Administrative Assistant Location: Everett, WA, 98204 Duration: 03+ months with the possibility of extension Shift Timing: 08:00 AM - 05:00 PM Job Summary: Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigative meetings, seeking agenda items, and creating agendas for various labor-management...
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Everett, Massachusetts, United States Providence St. Joseph Health Full time**Job Overview:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Providence Regional Medical Center Everett.Key Responsibilities:Perform a variety of office support tasks including scheduling and greeting patients and families;Maintain an orderly and friendly environment;Serve as a liaison between patient...
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HR Administrative Assistant
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Everett, United States TripleNet Technologies Full timeAssist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings. Manage grievances received from represented groups; including intake, logging and entering details into the HRIS system, tracking due dates and sending reminders...
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Administrative Assistant 5_Non-Cleared
1 month ago
Everett, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract for an Administrative Assistant role in Everett, Washington. The position is within the Human Resources sector and involves providing operational and administrative support for various talent acquisition programs across our organization. Responsibilities:• Oversee the interview scheduling process,...
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Administrative Support Assistant
1 day ago
Everett, United States Commander, Navy Installations Full timeSummary This position is located in the Fleet and Family Support Program (FFSP) aboard Naval Base Everett. FFSP is the Navy's primary agence for the delivery of human services intended to enhance the stability and self-sufficiency of individuals and families, resulting in increased operational readiness. The primary purpose of this position is to provide a...
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P/T Administrative Assistant
3 months ago
Everett, United States ResourceMFG Full timesummary NOW HIRING PART-TIME ADMINISTRATIVE ASSISTANT IN CASA GRANDE!$20.00/hour5AM-9AM Monday thru Friday Proficiency in the following programs/areas: MS Excel MS Word MS Office Mathematics Daily duties are as follows: Enter Daily Inventory. Enter previous days outbound loads. Create Shipping Report. Enter previous days inbound loads. Create Inbound...
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Administrative Assistant
2 days ago
Everett, United States MSCCN Full timeDescription Eliot Center is seeking an Administrative Assistant with one year of experience. Our ideal candidate will have excellent interpersonal and communication skills and attention to detail. Bilingual, a plus. Eliot's Counseling and Psychiatry Services offer a full spectrum of mental health and substance use recovery services to children, adults, and...
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Administrative Assistant
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Everett, United States MSCCN Full timeDescription Eliot Center is seeking an Administrative Assistant with one year of experience. Our ideal candidate will have excellent interpersonal and communication skills and attention to detail. Bilingual, a plus. Eliot's Counseling and Psychiatry Services offer a full spectrum of mental health and substance use recovery services to children, adults, and...
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Everett, United States Global Spirits & Wine Full timeCompany DescriptionGlobal Spirits & Wine is a US wine importer and supplier of spirits & beer from around the world, distributing in the State of Washington and partnering with distributors from other states. With a dedication to providing high-quality products, competitive pricing, and excellent service, our portfolio includes estate wine producers from...
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Administrative Coordinator
1 week ago
Everett, Pennsylvania, United States MSCCN Full time**About MSCCN**: We are a resident and employee focused community that values teamwork, innovation, and customer service. Our Administrative Assistants play a critical role in supporting our team and ensuring the smooth operation of our facilities.**Salary and Benefits**: Competitive pay rate with holiday pay and paid time off (PTO) program, as well as...
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Administrative Support
4 weeks ago
Everett, United States Compu-Vision Consulting Inc. Full timeJob Title: Administrative Assistant Job Location: Everett, WA ( Onsite ) Contract Duration: 3 months Brief Job Description: Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings. Manage grievances received...
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Administrative Support
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Everett, United States Compu-Vision Consulting Inc. Full timeJob Title: Administrative Assistant Job Location: Everett, WA ( Onsite ) Contract Duration: 3 months Brief Job Description: Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items, and creating agendas for various labor management meetings. Manage...
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Administrative Support
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Everett, United States Abacus Service Corporation Full timePosition Required: Administrative Support Estimated time needed: 60 90 Days Brief Job Description: Assist Labor Relations with scheduling meetings, taking notes during labor management and Investigatory meetings, seeking agenda items,...
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Administrative Support Specialist
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Everett, Washington, United States Everett School District Full time**Job Overview**Everett School District is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be responsible for providing administrative support to the district's offices.**Salary and Benefits**The estimated salary for this position is $45,000 - $65,000 per year, depending on experience. The district offers a...
