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Operations Specialist

2 months ago

Elgin, United States Capito Enterprises Inc Full time

Capito Enterprises, Inc. strives to be the next leader in the freight forwarding and transportation industry. Women owned and operated with over 50 years of experience, Capito Enterprises, Inc. is challenging the standard by providing unparalleled customer service that goes beyond client expectations, and adopting best practices so clients can operate as efficiently and economically as possible. Capito Enterprises, Inc. is a proud member of the National Customers Brokers & Forwarders Association of America, Inc., as well as a Goldman Sachs 10,000 Small Business Alumni.

We are seeking a motivated and detailed Operations Specialist to join our growing team The ideal candidate for this role will be responsible for daily operations, including shipment tracking and processing, accurate input of data into various systems, and providing exceptional customer service in a time-sensitive and sometimes demanding environment.

Responsibilities

  • Client and account management - ensure each client’s unique needs are met in a professional, friendly, and prompt manner.
  • Daily Shipment Processing - receive customer documentation and verify all required documents have been submitted, complete Importer Security and Customs Entry filings, and shipment tracking and dispatching.
  • Billing - process timely and accurate billing for all shipments and submit payment requests to Accounting.
  • Document indexing and database maintenance - assist with maintaining updated information in the database as needed.
  • General office - answer phone calls, file and organize paperwork, other duties as assigned by management.

Preferred Skills and Qualifications

  • 1-2 years in freight forwarding, brokerage, or logistics preferred
  • High school diploma or equivalent, some college preferred
  • Excellent customer service and client management skills
  • Proficient in Google Docs and Microsoft Office Suite
  • Process-oriented and proactive mindset
  • Ability to work with data in various formats
  • Eagerness to learn, adapt, and find new solutions
  • Attention to detail and high level of accuracy

Benefits and Perks

  • Telehealth preventative wellness care packages, dental, vision, short-term disability, and term life insurance. Access to medical HealthCare options available. Employees are eligible for all benefits after 90-day probationary period
  • 6 company-paid holidays
  • Casual dress code
  • Positive, collaborative work environment that supports a healthy work/life balance
  • Monthly company-provided lunch
  • Flexible schedule within normal business hours
  • Pet-friendly work environment
  • Hybrid schedule opportunities after a 90-day probationary period

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions. If you need a reasonable accommodation to apply for this position please notify the company.

This is a largely sedentary role that requires an individual to be in a seated position for much of the time. This position requires constant operation of a computer and other office equipment such as a telephone, copier, or scanner. This position requires an individual to be able to communicate and exchange accurate information and inspect documents for information.

Salary Range: $19-$23/hour based on experience

Schedule: Monday - Friday, 8am-5pm CST

Location: In-office, Capito Enterprises, Inc. 675 Tollgate Road Unit K, Elgin, IL 60123

How to Apply: To apply, please email your resume to hr@capitoenterprises.com. We look forward to hearing from you