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Operations Specialist

2 months ago

Austin, United States Shelby American Inc Full time

Description GFO Home is seeking a highly motivated Operations Specialist in our Austin Division to join our team and provide exceptional support to both the office and the Division President. In this role, you will wear two hats: managing day-to-day operational tasks to ensure a productive and efficient work environment, while also acting as a personal assistant to the Division President, anticipating their needs and proactively managing their schedule. Office Operations:

Manage office supplies and inventory, ensuring timely reordering and cost-effectiveness Manage office logistics, including travel arrangements, catering, scheduling meetings, and conference room bookings Develop and implement systems to streamline office workflows and boost efficiency Executive Support:

Manage the Division President's calendar, scheduling appointments, meetings, and travel arrangements Prepare meeting agendas, presentations, and other materials as required by the Division President Draft and manage business correspondence for the Division President, ensuring clear and concise communication Proactively research and anticipate the Division President's needs, acting as a trusted confidante and advisor Manage expense reports and ensure adherence to company policies Requirements

Qualifications:

Minimum 2 years of experience in an office administration or operations specialist role Proven ability to manage multiple tasks simultaneously and prioritize effectively Excellent organizational, time management, and communication skills (written and verbal) Strong attention to detail and a commitment to accuracy Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to maintain confidentiality and discretion A positive and professional demeanor with the ability to build rapport with colleagues at all levels Bonus points for:

Experience working in a fast-paced environment Prior experience as an executive assistant Strong understanding of business operations

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