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Front Desk Office Assistant

4 months ago

Placerville, United States DATASOFT TECHNOLOGIES Full time
Front Desk Office Assistant
Onsite
About the Job:
  • Duration: 6 months contract
  • Location: Placerville, C
  • Pay rate: Hourly, depending on experience
  • Job ID: RFQ1686736


Responsibilities:
  • Building security of arming and disarming security alarm and serving as the point of contact for alarm company.
  • Greets visitors at the front desk of the facility in a professional manner.
  • Answers telephone.
  • Provides routine information and routes call to appropriate personnel.
  • Assists callers with questions or directs them to the appropriate personnel.
  • Takes accurate messages.
  • Answers employee and general public inquiries.
  • Assists with office correspondence and filing.
  • Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.
  • Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.
  • Tracks janitorial inventory and makes procurement requests for supplies when low.
  • Maintains and replaces toner in printers, copiers, and postage meters for site.
  • Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.
  • Responsible for mail, FedEx, UPS: both incoming and outgoing.
  • Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.
  • Assist with basic data entry.
  • Will be responsible for quarters clerical data entry in some locations.
  • Assist with data entry, which may include data entered manually or scanned.
  • Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.
  • Barrack maintenance periodically including laundry, vacuuming, and sweeping.
  • Assist with vehicle inventory, tracking or scheduling.


Qualifications:
  • Can utilize and is familiar with a computer.
  • Can type utilizing a computer: (MS Office min 45 wpm).
  • Must be familiar with Microsoft software including excel, word, sharepoint etc.
  • Becomes knowledgeable regarding access control for authorized personnel and visitors.
  • Becomes familiar with Forest Service terminology, rules and regulations.
  • Can communicate, meet and deal tactfully with the public and co-workers.