Front Desk Office Assistant

2 months ago

Placerville, United States Abacus Full time

Candidates Request Form 1 Job Title Front Desk Office Assistant 2 Client Company/Dept. Name Department of Agriculture Forest Service 3 Address Pacific Southwest 2480 Carson Road, Placerville, CA 95667 City Name Placerville State Name CA-Californi Zip Code If others (Address) 6 Duration of the project Project Start Date: May 1, 2024 Project End Date October 31, 2024 Due date for Resume submission April 11, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description Building security of arming and disarming security alarm and serving as the point of contact for alarm company.Greets visitors at the front desk of the facility in a professional manner.
Answers telephone.
Provides routine information and routes call to appropriate personnel.
Assists callers with questions or directs them to the appropriate personnel.
Takes accurate messages.
Answers employee and general public inquiries.
Assists with office correspondence and filing.
Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.
Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.
Tracks janitorial inventory and makes procurement requests for supplies when low. Maintains and replaces toner in printers, copiers, and postage meters for site.
Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.
Responsible for mail, FedEx, UPS: both incoming and outgoing.
Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.
Assist with basic data entry.
Will be responsible for quarters clerical data entry in some locations.
Assist with data entry, which may include data entered manually or scanned.
Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.
Barrack maintenance periodically including laundry, vacuuming, and sweeping.
Assist with vehicle inventory, tracking or scheduling. 9 Skill set info •Can type utilizing a computer: (MS Office min 45 wpm).
•Must be familiar with Microsoft software including excel, word, sharepoint etc.
•Becomes knowledgeable regarding access control for authorized personnel and visitors.
•Becomes familiar with Forest Service terminology, rules and regulations.
•Can communicate, meet and deal tactfully with the public and co-workers. Greets visitors at the front desk of the facility in a professional manner.
Answers telephone.
Provides routine information and routes call to appropriate personnel.
Assists callers with questions or directs them to the appropriate personnel.
Takes accurate messages.
Answers employee and general public inquiries.
Assists with office correspondence and filing. Responsible for mail, FedEx, UPS: both incoming and outgoing.
Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.
Assist with basic data entry. Assist with vehicle inventory, tracking or scheduling. 10 Education 11 Certifications (if required) 12 Documentation Required for submission Background investigation is mandatory for those who have access to provided Forest Service computers 13 Work Hours Monday thru Friday, : 8:00am to 4:30pm (Placerville) Full-Time 8 hours/day 14 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 Additional Notes if any Should have federal experience as front desk assistant and all required skill sets

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