Office Administrator

3 weeks ago

Sausalito, United States 38 Degrees North Full time

Office Administrator at 38 Degrees North

Location: Sausalito, CA (on-site)

Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN.

With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation.

In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum.

Position Overview:

We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment.

Responsibilities:

  • Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace.
  • Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces.
  • Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements.
  • Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses.
  • Manage office vendors including maintenance, janitorial, and other service providers.
  • Scan, organize, and distribute incoming mail; manage outgoing mail.
  • Maintain and organize digital files and records, ensuring easy access and efficient data management.
  • Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks.
  • Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities.
  • Support special projects including software transitions and data migration.
  • Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents.

Qualifications:

  • 3-5+ years of office administrative experience
  • Excellent organizational skills
  • Ability to proactively anticipate needs and identify issues
  • Strong verbal and written communication skills
  • Flexibility to handle a variety of tasks and adapt to changing priorities
  • Proficient in Microsoft Office Suite

Employment:

  • Part-time (15-20 hours per week) hourly position with competitive compensation
  • On-site working location at our office in Sausalito, CA

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