Legal Secretary

We are a reputable law firm based in Marin County, committed to delivering outstanding legal services across various practice areas. We are looking for a detail-oriented and organized Legal Assistant to join our team. The ideal candidate will have experience providing comprehensive administrative support in a legal environment and possess strong technical skills.

Key Responsibilities:

• Document Preparation: Prepare and revise legal documents, correspondence, memoranda, and emails from both written form and transcription.
• Case Support: Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other engagements.
• Proofreading: Review prepared materials to ensure accuracy, ensuring documents are free from typographical and grammatical errors and formatted according to firm standards.
• Mail and Email Management: Sort, print, and distribute incoming mail and emails as appropriate.
• Scheduling: Arrange appointments and meetings for attorneys and manage calendar deadlines, recording important dates on the master calendar.
• File Management: Maintain client files and chron files to ensure organization and accessibility.
• Technical Proficiency: Use transcription equipment and computer software to produce legal documents, as well as other office equipment like photocopiers, fax machines, and postage meters.

Additional Responsibilities:

• Travel Arrangements: Coordinate travel for attorneys, including booking hotels, flights, and transportation as needed.
• Marketing Support: Assist in creating marketing materials, including pitch folders, attorney biographies, and PowerPoint presentations.
• General Support: Perform other duties as assigned to support the firm's daily operations.

Qualifications:

• Experience: Prior experience as a Legal Assistant or in a similar administrative role in a law firm environment.
• Technical Skills: Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and transcription equipment; familiarity with office equipment (photocopier, fax machine, postage meter).
• Attention to Detail: Strong proofreading skills to ensure accuracy and adherence to formatting standards.
• Organizational Skills: Ability to manage multiple tasks efficiently and maintain organized, up-to-date files.
• Team Player: Demonstrates professionalism and a collaborative attitude within a team setting.

Benefits:
We offer a competitive salary, benefits package, and a supportive work environment. Join our team and be part of a firm dedicated to exceptional client service.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.