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Staff Accountant

2 months ago

Pasadena, United States All Temperatures Controlled Full time

All Temperatures Controlled - Job Description

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JOB TITLE: STAFF ACCOUNTANT

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DEPARTMENT: Administration - Accounting

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REPORTS TO: President/CEO, Vice President/GM, or Controller

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EFFECTIVE DATE: 01/2023

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WORK SCHEDULE: Monday through Friday, 8:30am - 5:00pm

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PAY: 25-30/hr

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ADD'L REQUIREMENTS: SUMMARY/PURPOSE: Maintain accurate and current company accounting and financial records by using sound, accurate, and efficient practices and procedures on a regular and recurring schedule.

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DUTIES AND RESPONSIBILITIES:

Oversees input and maintenance of A/R and A/P data and records; prepares analysis or reconciliation of accounts as required. Responds to customer, vendor, and employee inquiries regarding invoices, expenses, and check requests; helps resolve invoice discrepancies. Prepares accounts payable checks and payments. Assists A/R in account reconciliations and disputes and other A/R-related tasks. Interfaces with appropriate departments to secure proper payment approvals. Records weekly income and expense transactions and maintains weekly cashflow statement and monthly cashflow projection. Compiles and records weekly financial and operational key performance indicators. Regularly posts transactions throughout the company General Ledger and maintains their accuracy by resolving discrepancies or providing clarifying information and reconciliations. Calculates and process bi-weekly payroll and posts to corresponding accounts. Oversees expense reimbursement and reporting. Performs A/R, A/P, Inventory, Asset and Expense, and other GL account balancing and reconciliations for monthly and yearly close out procedures. Prepares 1099s and other tax-related reports and submits filings. Supports management by aiding in the preparation of monthly financial reports and budgetary figures. Assists with related special accounting-related projects as required. Identify areas for improvement and implement improvements to processes. Handle sensitive information in a confidential manner. Performs other duties as assigned by management. I have read, understand, and acknowledge the duties and responsibilities required of this position: n SUPERVISORY RESPONSIBILITIES: None n QUALIFICATIONS: Bachelor's degree (B.S.) or equivalent, one to two years related experience, or equivalent combination of education and experience. Prior experience with mainstream accounting software platforms (e.g. Quickbooks) or ERP's Ability to learn to use Sage, our ERP and accounting software Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Acute attention to detail. Strong self-driven organizational, problem-solving, and analytical skills; able to manage own or assigned priorities and workflow. Commitment to diligence and high standards. Proficient in Microsoft Word, Excel, and Outlook. Excellent written and verbal communication skills. Ability to prepare reports and business correspondence. Ability to understand and follow written and verbal instructions Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. n TRAINING REQUIRED/EXPECTED: Familiarization with Sage 100 Contractor and how its different areas and features operate. May include Reading standard operating procedures, how-to guides, working with their help team, attending 1-hour training webinars, and working with coworkers already familiar with the software. n COMPETENCIES: Working knowledge of general and GAAP bookkeeping and GL practices and procedures Understanding of budgetary figures and forecasts or projections based thereupon is a plus. Commitment to diligence, accuracy, and high standards. Acute attention to detail. Good judgement with the ability to make timely and sound decisions. Ability to work with all levels of management. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Ability to double-check accuracy of work. Willingness to help others and ask for help or direction if needed. n PHYSICAL DEMANDS AND WORK ENVIRONMENT: Occasionally required to stand Occasionally required to walk Frequently required to sit Frequently required to utilize hand and finger dexterity Continually required to talk or hear Continually utilize visual acuity to read technical information and/or use a keyboard.

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