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Executive Assistant

1 month ago

Cambridge, United States JLL Full time

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Executive Assistant, Property Management We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our property management team. The ideal candidate will be a master multitasker with excellent communication skills and a keen attention to detail. This role requires someone who can anticipate needs, prioritize tasks, and maintain confidentiality while working in a fast-paced environment. The Executive Assistant will play a critical role in ensuring the smooth operation of our office and enhancing the productivity of our leadership team. WHAT YOU'LL DO Manage calendars, including scheduling meetings, appointments, and travel arrangements. Coordinate and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect, as necessary. Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism. Assist in the preparation of meetings and events, including arranging logistics, preparing agendas, and taking minutes. Conduct research and compile information as needed for various projects and initiatives. Serve as a liaison between the Group Manager and internal/external stakeholders, maintaining professional and positive relationships. Handle confidential information with discretion and professionalism. Anticipate the needs of the team and proactively provide support to enhance their efficiency and effectiveness. Manage special projects and initiatives, assigned as needed. Perform general administrative tasks, such as filing, copying, scanning, and ordering supplies. WHAT WE NEED FROM YOU Bachelor's degree preferred, or equivalent work experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with an elevated level of professionalism. Excellent attention to detail and accuracy in all work. Flexibility and adaptability to changing priorities and situations. Strong critical thinking skills and ability to work independently with minimal supervision. Cheerful outlook, initiative-taking approach, and willingness to take on new challenges. Location: On-site –Cambridge, MA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Flexible and Remote Work Arrangements may be available JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. #J-18808-Ljbffr