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Executive Assistant

2 months ago

Cambridge, United States Beam Therapeutics Inc. Full time
Company Overview:

Beam Therapeutics is committed to establishing the leading, fully integrated platform for precision genetic medicines. To achieve this vision, Beam has assembled a platform that includes a suite of gene editing and delivery technologies and is in the process of building internal manufacturing capabilities. Beam's suite of gene editing technologies is anchored by base editing, a proprietary technology that is designed to enable precise, predictable and efficient single base changes, at targeted genomic sequences, without making double-stranded breaks in the DNA. This has the potential to enable a wide range of potential therapeutic editing strategies that Beam is using to advance a diversified portfolio of base editing programs. Beam is a values-driven organization committed to its people, cutting-edge science, and a vision of providing life-long cures to patients suffering from serious diseases.

Position Overview:

Beam is seeking an energetic, experienced dynamic team player and to provide Executive Administrative support to multiple members of the company's Executive Management team. The right candidate will show flexibility, detail-orientation and a pro-active communication style to ensure the needs of the executives are met. An exceedingly high level of professionalism will be expected, as there will be frequent interactions with Corporate Partner.

Responsibilities:
  • Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones
  • Coordinate logistics for meetings, including managing invitation and attendees, room reservations, agenda, a/v; catering, facilities set up if required
  • Expense management through system
  • Travel for executives
  • Create purchase order requests
  • Prepare materials for meetings, seminars, presentations and special projects
  • Appropriately manage information of a highly confidential and critical nature
  • Work closely with others to make sure department needs are met
  • Provide back-up support to receptionist, as needed
  • Work cross-functionally on day to day business to keep operation running smoothly
  • Perform other duties and ad hoc projects as assigned
Qualifications:
  • BS and/or 7-10 years related experience required.
  • Knowledge of MS Office applications including MS PowerPoint, Excel and Word required.
  • Must have excellent organizational, verbal and written communication skills.
  • This candidate must be a proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize workload.
  • He/she must be able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization
  • Experience supporting an executive management team within a pharmaceutical/biotech organization a plus