Executive Assistant
4 weeks ago
This role is considered Hybrid. Overview We are seeking a highly organized and experienced Executive Assistant to provide consistent, proactive general administrative and project management support to several leaders within the Medical Affairs leadership team. This role will report to the VP of US Medical Affairs TTR and provide support to other Medical Affairs leaders including the VP of Value Evidence and Strategy and the VP of Medical Operations & Excellence ensuring efficient management of their schedules, coordination of leadership meetings, and handling various administrative tasks. This individual will be responsible for acting as a professional liaison with internal executives and leaders and high-level external contacts. The successful candidate will have strong Microsoft Office skills and will excel in project management, communication and creative problem solving. The successful candidate will be distinguished by their ability to organize work, establish priorities, and meet individual and team goals. It is expected that the Executive Assistant will be a highly effective collaborator and communicator. A successful candidate will have a positive attitude and demonstrate a proven track record of working with executive leadership. Summary of Key Responsibilities Provides executive administrative support for Medical Affairs leaders including management of complex calendars, assistance with department goals, meetings, calendar, travel, expense reports, etc. Develops & manages various team collaboration sites and document repositories and distribution lists. Assists with the onboarding of new team members. Acts as a key contact both internally and externally. Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepares formal agendas and other communication/meeting materials for internal and external use. Coordinates logistics for meetings including leadership team meetings, off-sites, and trainings, including vendor selection, technology setup, etc. Supports agenda development, meeting minutes, manages files in BOX folders and repositories for large team meetings. Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc. Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage. Appropriately manages information of a highly confidential and critical nature. Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team. Provides back-up support to other assistants as needed. Performs other duties as assigned. Qualifications Bachelor's degree preferred with a minimum of 5 years relevant experience required. Proven experience as an administrative assistant, secretary, or similar role, preferably within the healthcare or pharmaceutical sector. Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting, and grammar. Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required. Experience with project management tools and contract management processes is highly desirable. Additional skills needed for this role include: High integrity and demonstrated ability to treat confidential information with great discretion. Strong organizational and prioritization skills. A proven, collaborative team player with initiative and enthusiasm for taking on new challenges in a rapidly evolving industry. Ability to execute under tight deadlines with changing priorities. Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization. #J-18808-Ljbffr
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Executive Assistant
4 weeks ago
Cambridge, United States Forrester Full timeAt Forrester, we're trusted to work on trailblazing, mission critical problems that business and technology leaders face today. That's why we're always looking to empower talented individuals to perform at their best every single day. We're proud of our community of smart people and vibrant voices who come together to do what's right by our clients and each...
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Executive Assistant
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Cambridge, United States TileDB, Inc. Full timeJob DescriptionJob DescriptionTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism...
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Executive Assistant
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Cambridge, United States TileDB Inc Full timeTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to...
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Executive Assistant
3 months ago
Cambridge, United States TileDB, Inc. Full timeJob DescriptionJob DescriptionTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism...
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Executive Assistant
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Executive Assistant
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Cambridge, United States Clocktower Staffing Full timeA venture capital firm with an office in Harvard Square is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge, meet tight deadlines and balance...
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Executive Assistant
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Cambridge, United States Clocktower Staffing Full timeA venture capital firm with an office in Harvard Square is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge, meet tight deadlines and balance...
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Executive Assistant
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Cambridge, United States Relay Therapeutics Full timeThe Opportunity Do you have a secret love of list making? Do you thrive in a rapidly changing environment? Do you want to support drug discovery and our mission to get medicines to the patients who need them with your unique skill set? Read on, we're looking for you. We are seeking an Executive Assistant to support specific members of our executive and...
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Executive Assistant
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Executive Assistant
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Cambridge, Massachusetts, United States Harvard University Information Technology Full timeDetailsPosted: 25-Jan-24Location: USA – MA – CambridgeType: Full-timeSalary: OpenCategories:Administrative/SupportStaff/AdministrativeInternal Number: 64863BRPosition DescriptionHarvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of...
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Cambridge, United States C-SUITE ASSISTANTS Full timeExecutive Assistant to CEO/Founder, Entrepreneurial Investment Firm, Cambridge, MassachusettsOur client, an entrepreneurial investment firm whose mission is to focus on start-up businesses that strive to help create economic mobility in the US is looking for a “right hand” Executive Assistant to support the CEO/Founder. The ideal candidate has experience...
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Cambridge, United States C-SUITE ASSISTANTS Full timeExecutive Assistant to CEO/Founder, Entrepreneurial Investment Firm, Cambridge, MassachusettsOur client, an entrepreneurial investment firm whose mission is to focus on start-up businesses that strive to help create economic mobility in the US is looking for a “right hand” Executive Assistant to support the CEO/Founder. The ideal candidate has experience...
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Executive Assistant
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Executive Assistant
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Cambridge, United States Compunnel Full timeDescription Provides a wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department, including faculty, students, staff, and external customers. Develops, implements, and administers...
