Current jobs related to Executive Assistant - Cambridge - City of Cambridge

  • Executive Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Arabella Wellness Center Inc Full time

    Executive Assistant Opportunity at Arabella Wellness Center Inc.We are seeking a highly motivated and detail-oriented Executive Assistant to join our team part-time. The ideal candidate will provide support to our executive team and help ensure the efficient operation of our office.Key Responsibilities:Assist the CEO with calendar management and scheduling...

  • Executive Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Manning Personnel Group, Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives and their business priorities.Key Responsibilities:Provide administrative support to senior executives, including calendar management, travel coordination, and expense reporting.Manage complex schedules,...

  • Executive Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Executive Assistant OpportunityA well-established venture capital firm is seeking a highly skilled Executive Assistant to provide exceptional support to a senior executive. This role requires a proactive and organized individual with a strong ability to build relationships and think critically.Key Responsibilities:Coordinate calendar and schedule...

  • Executive Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to support a high-level executive at our firm. As a key member of our team, you will be responsible for coordinating calendar events, managing internal and external communication, and coordinating worldwide travel plans.Key Responsibilities:Coordinate calendar...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Clocktower Staffing Full time

    A venture capital firm with an office in Harvard Square is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge, meet tight deadlines and balance...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Clocktower Staffing Full time

    A venture capital firm with an office in Harvard Square is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge, meet tight deadlines and balance...

  • Executive Assistant

    1 month ago

    Cambridge, United States LanceSoft, Inc. Full time

    Title: Executive Assistant.Location: One Main Street, 7th Floor Cambridge, MA, 02142.Contract Duration: 5+ months.Pay Rate: $35.00/ Hr to $40.00/ Hr on W2.Description:As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to 3 VPs of a function/division, with responsibility for all administrative...

  • Executive Assistant

    2 weeks ago

    cambridge, United States LanceSoft, Inc. Full time

    Title: Executive Assistant.Location: One Main Street, 7th Floor Cambridge, MA, 02142.Contract Duration: 5+ months.Pay Rate: $35.00/ Hr to $40.00/ Hr on W2.Description:As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to 3 VPs of a function/division, with responsibility for all administrative...

  • Executive Assistant

    1 month ago

    Cambridge, United States LanceSoft, Inc. Full time

    Title: Executive Assistant.Location: One Main Street, 7th Floor Cambridge, MA, 02142.Contract Duration: 5+ months.Pay Rate: $35.00/ Hr to $40.00/ Hr on W2.Description:As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to 3 VPs of a function/division, with responsibility for all administrative...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States MomUp Full time

    Our Client, a Cambridge-based Private Equity firm, is seeking a Full Time Executive Assistant to join their dynamic team. This person will provide high-level support to senior executives. They will be proactive, organized, and professional, with exceptional attention to detail, and able to thrive in a dynamic environment.‍The role is based in their...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States MomUp Full time

    Our Client, a Cambridge-based Private Equity firm, is seeking a Full Time Executive Assistant to join their dynamic team. This person will provide high-level support to senior executives. They will be proactive, organized, and professional, with exceptional attention to detail, and able to thrive in a dynamic environment.‍The role is based in their...

  • Executive Assistant

    6 days ago

    Cambridge, Massachusetts, United States Ipsen Pharma Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Senior Leadership Team at Ipsen Pharma. The ideal candidate will have a strong background in executive-level support, with a proven track record of providing exceptional administrative services in a fast-paced environment.Key...

  • Executive Assistant

    2 weeks ago

    cambridge, United States MomUp Full time

    Our Client, a Cambridge-based Private Equity firm, is seeking a Full Time Executive Assistant to join their dynamic team. This person will provide high-level support to senior executives. They will be proactive, organized, and professional, with exceptional attention to detail, and able to thrive in a dynamic environment.‍The role is based in their...

  • Executive Assistant

    2 weeks ago

    cambridge, United States MomUp Full time

    Our Client, a Cambridge-based Private Equity firm, is seeking a Full Time Executive Assistant to join their dynamic team. This person will provide high-level support to senior executives. They will be proactive, organized, and professional, with exceptional attention to detail, and able to thrive in a dynamic environment.‍The role is based in their...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Clocktower Staffing Full time

    A venture capital firm with offices in Newton, MA and Harvard Square is looking to hire an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge, meet tight deadlines and...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Manning Personnel Group Full time

    Our client, a thriving biotechnology company in Cambridge, is seeking an Executive Assistant to provide support to an incredible Executive and provide general office assistance. This person will manage calendar, travel, and expense reporting, and may manage special projects in the office as needed. The ideal candidate will be experienced in handling a wide...

  • Executive Assistant

    2 months ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a thriving biotechnology company in Cambridge, is seeking an Executive Assistant to provide support to an incredible Executive and provide general office assistance. This person will manage calendar, travel, and expense reporting, and may manage special projects in the office as needed. The ideal candidate will be experienced in handling a wide...

  • Executive Assistant

    2 weeks ago

    cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a thriving biotechnology company in Cambridge, is seeking an Executive Assistant to provide support to an incredible Executive and provide general office assistance. This person will manage calendar, travel, and expense reporting, and may manage special projects in the office as needed. The ideal candidate will be experienced in handling a wide...

  • Executive Assistant

    2 months ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a thriving biotechnology company in Cambridge, is seeking an Executive Assistant to provide support to an incredible Executive and provide general office assistance. This person will manage calendar, travel, and expense reporting, and may manage special projects in the office as needed. The ideal candidate will be experienced in handling a wide...

  • Executive Assistant

    6 days ago

    Cambridge, Massachusetts, United States TileDB Inc Full time

    About TileDB IncWe are a remote-first, distributed team with employees in the USA, Europe, and South America. Our headquarters are in Cambridge, MA, USA, and we have a subsidiary in Athens, Greece.Job DescriptionWe are looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is...

Executive Assistant

2 months ago

Cambridge, United States City of Cambridge Full time

ABOUT THE LIBRARY: Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements. At the Cambridge Public Library, we welcome all, inspire minds and empower community. We support a Cambridge where everyone has equitable opportunities to learn, people live their best lives, and democracy thrives. Since 1889, the Cambridge Public Library has been a place of learning and community where all are welcome to expand their horizons. Through the Main Library and six neighborhood branches — Boudreau, Central Square, Collins, O’Connell, O’Neill, and Valente — the Library operates as a unified system to offer free library services and programs to residents. ABOUT THE ROLE: Reporting to the Deputy Director of Libraries, the Executive Assistant provides high-level confidential support to the administrative leadership of the Cambridge Public Library. The ideal candidate will be committed the library’s mission, vision, and values and have excellent customer service, communication, project management, and problem-solving skills. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide high-level executive support to assigned director and other administrators as needed, including managing calendars, correspondence, and special projects Provide outstanding customer service to internal and external customers Greet and assist visitors to the Administrative Office in person and via telephone/email Prepare, edit, and distribute internal and external communications, including letters, memos, meeting minutes and agendas, reports, and grant applications Coordinate internal and external meetings, including distributing meeting materials, taking notes, and arranging meeting spaces Support recruitments and act as backup for other HR activities such as payroll and onboarding May have additional areas of focus based on assigned director, including but not limited to: Patron Behavior Policy Incidents including assisting staff, maintaining documentation, and coordinating progressive discipline Statistical reporting to stakeholder groups and governing bodies Support for internal and external special events Create and maintain systems to track department data, administrative files, phone lists, etc. Responsible for administrative tasks such as ordering supplies, photocopying, and mailings Act as liaison with Library staff and City departments Assist with acting as a liaison and providing administrative support to the Library Board of Trustees, Friends of the Library and Library Foundation Assist with patron and public service issues and finding appropriate coverage in staffing emergencies Maintain strict confidentiality of all information Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly to provide quality service Actively engage in and support the Library’s anti-racism, equity and inclusion work Any other duties as required for the good of the Library Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM REQUIREMENTS: Education and Experience: High school diploma or high school equivalency required. Knowledge, Skills, and Abilities: Knowledge and understanding of the Library’s mission, vision, values and strategic priorities Demonstrated commitment to equity, diversity, inclusion and anti-racism Expert knowledge of Microsoft Office; proficiency with cloud-based systems and virtual meeting platforms Strong customer service skills and commitment to public service Excellent verbal and written communication skills Exceptional organizational skills and attention to detail Ability to anticipate needs and to complete work with minimal instructions Good judgment to solve problems, manage multiple responsibilities, and respond to unexpected situations Ability to demonstrate initiative, flexibility, and dependability in an environment with frequent interruptions and competing priorities Ability to work positively with others within a team model, assisting and supporting coworkers Commitment to anti-racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies. PREFERRED QUALIFICATIONS: Bachelor’s degree or coursework beyond the high school level is strongly preferred. Previous executive support experience is desirable. PHYSICAL DEMANDS: Ability to operate standard office equipment; transport carts of materials which can weigh more than 100 pounds across a level floor or on a ramp; carry baskets of materials weighing up to 30 pounds; pay attention to details and concentrate on tasks despite frequent interruptions and moderate noise levels; communicate effectively and exchange accurate information with coworkers and members of the public; read and organize written material; place materials on shelves or carts which can be located at floor level or overhead. WORK ENVIRONMENT: Work is performed primarily in an indoor, shared office setting at the library. Normal office exposure to noise, stress and interruptions. May attend and participate offsite in continuing educational programs designed to keep abreast of changes. Position may be eligible for hybrid work under the City’s Telework Policy, depending on operational needs SUMMARY OF BENEFITS: Competitive health, dental, and vision insurance Vacation and Sick leave eligible Paid parental leave Sick Incentive Pay Eligible 3 Personal days 14 Paid Holidays Management Allowance, $2,700/year City employee commuter benefits (T-Pass reimbursement Bluebikes membership, EZRide Shuttle membership) REQUIRED DOCUMENTS: Please upload the following documents to complete your application: Resume Cover Letter PDN-9c7e4d34-d13d-4f43-8fed-da9057ed41ee