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Administrative Assistant I

2 months ago

Fort Lauderdale, United States RS&H Full time

The Opportunity:

RS&H is seeking an Administrative Assistant to join our Transportation Practice in our Fort Lauderdale, FL office

Job Summary: The position requires knowledges, skills, and abilities to perform the following tasks: preparing business documents; interfacing with RS&H support groups in legal, human resources, and business development; supporting activities of South Florida operations; performing transactional business activities; supporting monthly invoicing activities; assisting office associates with administrative assignments including preparing occasional client project deliverables and/ or marketing materials; managing the physical filing system in the office; scheduling meetings and set up and clean up for meetings; booking travel; ordering and managing office supplies; assisting with workspace setup for employees including computer equipment and other office equipment; maintaining company business records for South Florida offices; maintaining an inventory of office equipment and supplies; and assisting the Area Leader with communication and interactions with clients, suppliers, and property management contacts.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Minimum 2 years of relevant experience.
  • Willing and able to work in the office Monday Friday between 8:00 AM and 5:00 PM.
  • Must possess knowledge of administrative duties.
  • Must be able to coordinate complex projects and events.
  • Must be proficient with Microsoft Office Suite programs including Word, Excel, Outlook, PowerPoint, and Microsoft Teams; as well as Zoom and PDF reader and writer software.
  • Must possess exceptional oral and written communications skills, as well as attention to detail, and have strong organizational and prioritization skills.
  • Must have the ability to effectively interact with and build strong relationships with executives, clients, customers, contractors, associates, and other key stakeholders.
  • Proven ability to effectively manage multiple assignments simultaneously.
  • Experience with budget management and analysis.
  • Must work well both independently, and as part of a Team.

Preferred Qualifications:

  • Associate or bachelor degree.
  • Minimum of 2 years of business support experience in the engineering consulting industry with focus on Civil Engineering / Transportation.
  • Minimum of 2 years of business support experience serving public sector/government clients in Florida, such as FDOT or County government with associated duties in document control, invoicing, business reporting, contract management, and business development.
  • Working knowledge of Deltek Vision or other accounting software.
  • Ability to lift and carry up to 20 pounds

Special Requirements: A valid Florida drivers license is required. A drivers license records check, criminal history records check, and a fingerprint check are required. Successful candidates may be required to travel for meetings with clients and RS&H associates as needed.

The Company:

Employee-owned, RS&H is one of the nations leading architecture, engineering, and consulting firms whose associates work hard every day to create a more connected future where everyone can thrive. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to an unwavering commitment to our core values of: integrity, caring, forward-thinking, creativity, inclusivity, and ownership.