Administrative Assistant

2 days ago

Detroit, United States Presbyterian Villages of Michigan Full time

Overview:

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Provides administrative, clerical and project support in a professional and confidential manner.

Responsibilities:

1. Organizes, directs and/or supervises departmental functions including reception, telephone communication system and mail distribution.

2. Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.

3. Accumulates, maintains, verifies and reports data, statistics and research.

4. Assists with collection of rent and execution of monthly certification process of resident.

5. Composes, prepares, monitors and responds to correspondence.

6. Directs and assists residents, families, business invitees and staff.

7. Schedules and maintains appointments and calendars.

8. Creates and maintains filing system.

9. Responds to inquiries and provides information regarding the Village.

10. Scheduled and conducts Village tours.

11. Establishes and maintains resident (and prospect) records including but not limited to:

  • Filing
  • Revising and updating records, charts, etc.
  • Gathering required data and documentation
  • Data input

12. Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.

13. Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.

14. Evaluates need for and/or requests maintenance work orders.

15. Coordinates special events.

16. Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.

17. Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.

18. Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.

19. Embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.

20. Follows established policies and procedures including but not limited to:

? Presbyterian Village employment policies and procedures

? Departmental policies and procedures

? Safety policies and procedures

? Federal, state and local regulations

21. Performs any and all other duties and/or tasks as assigned or requested.

Qualifications:

Education/Formal Training:

  • ?High School Diploma or General Education Diploma (GED)
  • ? Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.
  • ? Computer literate (word processing, spreadsheets and desktop publishing).
  • ? Trained as Certified Occupancy Specialist at HUD or MSHDA villages.
  • ? Affordable housing property management software if working at a HUD or MSHDA governed village.
  • ? Math aptitude generally commensurate with some college level education or equivalent experience.

Certificates & Licenses:

  • HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position.
  • Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors.

Previous Experience:

  • ?One to three years related professional business office experience or equivalent combination of educational experience.
  • ? Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD.

Computer Skills:

  • Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.
  • HUD or MSHDA governed village: Affordable housing property management software

  • Administrative Assistant

    2 days ago

    Detroit, United States Wayne County Schools Employment Network Full time

    Position Type: Clerical Date Posted: 6/30/2023 Location: Oakland International Academy- Middle School District: Oakland International Academy Job description Position: Administrative Assistant Employed By: EMAN Reports to: School Principal Schedule: Calendar Year: 12 Months Job Summary: The Administrative Assistant is responsible for the overall office...

  • Administrative Assistant

    2 weeks ago

    Detroit, United States Detroit Area Agency on Aging Full time

    Description Chief Administrative Officer •Responsible for preparation and maintenance of files and record retention, storage •Serve as Operations point of contact to process checks requests, order supplies. •Assists with Operational departmental audits when administrative support is needed. •Organize and schedule appointments and meetings. •Assist...

  • Administrative Assistant

    2 weeks ago

    Detroit, United States The Youth Connection Full time $35,000 - $40,000

    Position Title:  Administrative Assistant Reports To: Chief Operating Officer Date Written/Revised: 8/19/24 Type/Level: Exempt POSITION SUMMARY:Provide high-level program support to the Chief Operating Officer (COO) by conducting research, program coordination, preparing statistical reports, handling information requests, data input and management,...

  • Creative Administrative Assistant

    4 weeks ago

    Detroit, United States Basket, Bundles, and Ballons on Whittier Part time $10 - $20

    Job DescriptionJob Description**Job Title: Administrative and Creative Assistant****Job Description:**We are seeking a dedicated and versatile Administrative and Creative Assistant to join our team at Basket, bundle and balloons. The ideal candidate will have a blend of administrative skills and creative talents to support our daily operations and contribute...

  • Bilingual Administrative Assistant

    1 month ago

    Detroit, United States MRCC Carpenters Full time

    Job DescriptionJob DescriptionPosition Overview: We are seeking a detail-oriented and organized Bilingual Administrative Assistant to support our office operations. The ideal candidate will be fluent in both Spanish and English, possess strong communication skills, and have experience in administrative roles. This day shift position requires the ability to...

  • Administrative Assistant III

    1 month ago

    Detroit, Michigan, United States Wayne State University Full time

    Administrative Assistant III - CMLLCWayne State University is searching for an experiencedAdministrative Assistant III - CMLLCat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted...

  • Office Administrative Assistant

    2 weeks ago

    Detroit, United States INFINITE TECHNOLOGIES LLC Part time $15 - $20

    Job DescriptionJob DescriptionWe are seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...

  • Office Administrative Assistant

    2 weeks ago

    Detroit, United States INFINITE TECHNOLOGIES LLC Part time $15 - $20

    Job DescriptionJob DescriptionWe are seeking an Office Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...

  • Administrative Assistant

    4 months ago

    Detroit, United States Neighborhood Service Organization Full time

    Job DescriptionJob DescriptionNSO is looking for an Administrative Support Specialist to work at our Central Office. Responsibilities include Administrative Support including coordinating and scheduling meetings, composing and word processing documents, effectively managing emails and responses, correspondence, forms, and processing finance forms (check...

  • Legal Administrative Assistant

    2 months ago

    Detroit, United States Hutchinson Cannatella Full time

    Job DescriptionJob DescriptionWanted: Legal Administrative Assistant for busy Downtown Detroit law firm that represents Fortune 500 and insurance companies throughout the State of Michigan. Duties: provide advanced administrative support to multiple attorneys that specialize in Catastrophic Personal Injury and Property Damage Civil Defense cases. Tasks...

  • Hospitality Administrative Assistant

    3 months ago

    Detroit, United States SMS Group of Companies Full time

    Job DescriptionJob DescriptionIf you have a passion for Hospitality Administration and enjoy working in a dynamic environment where no two days are the same, we encourage you to apply for this exciting opportunity.We are seeking a highly organized and detail-oriented individual to join our team as a Hospitality Administrative Assistant. In this role, you...

  • Administrative Assistant III

    3 days ago

    Detroit, Michigan, United States Fort Sill Apache Industries, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant III to join our team at Fort Sill Apache Industries, LLC. The successful candidate will be responsible for providing administrative support to our academic and administrative units, performing a variety of complex secretarial and office duties.Key...

  • Administrative Assistant III

    5 days ago

    Detroit, Michigan, United States Fort Sill Apache Industries, LLC Full time

    Job SummaryFort Sill Apache Industries, LLC is seeking a highly skilled and experienced Administrative Assistant III to join our team. The successful candidate will be responsible for providing administrative support to our academic and administrative units, performing a variety of complex secretarial and office duties to coordinate activities and...

  • Administrative / Office Assistant

    3 weeks ago

    Detroit, United States Premier Property Management Full time $16

    Job DescriptionJob DescriptionWoodbridge Senior VillageAbout Us: We are a well-established senior apartment community committed to providing exceptional living experiences for our residents. Our team is dedicated to creating a welcoming and supportive environment for seniors, ensuring they enjoy their golden years in comfort and with dignity.Position...

  • Administrative Assistant Receptionist

    1 week ago

    Detroit, United States Future Fence Company Full time

    Job DescriptionJob DescriptionWe are looking for an Executive Administrative Assistant to perform a variety of administrative and clerical tasks in our busy office environment. This role is relied upon to ensure the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little...

  • Administrative Assistant

    3 months ago

    Detroit, United States DETROIT TRAINING CENTER, INC Full time

    Job DescriptionJob DescriptionThe Detroit Training Center is looking for someone who assist with office tasks as required to help the team achieve our mission of putting on excellent workforce development programs with high placement rates.Schedule:Monday - Friday 8:00am - 4:30pm Full-Time (In-person)Job Duties:Assisting with projects from CEO, Director of...

  • Executive Administrative Assistant

    3 weeks ago

    Detroit, United States Kelly Services Full time $25 - $32

    Job DescriptionJob DescriptionAdministrative - Executive AssistantReports To: PresidentTemp to Hire Onsite 5 days a week $25-$30 per hourAre you passionate about history and eager to make an impact in a dynamic and mission-driven environment? Exciting opportunity for a highly organized and proactive Executive Assistant to support our President. As the...

  • Administrative Assistant I

    3 months ago

    Detroit, United States Wayne State University Full time

    Administrative Assistant I - CSD Wayne State University is searching for an experienced Administrative Assistant I - CSD at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our...

  • Labor Relations Administrative Assistant

    2 weeks ago

    Detroit, Michigan, United States City of Detroit Full time

    About the RoleThe City of Detroit is seeking a highly skilled Labor Relations Administrative Assistant to join our team. This role will provide administrative support to the Deputy Director of Labor Relations and Administrator of Labor Relations, ensuring the smooth operation of labor relations activities.Key ResponsibilitiesCoordinate and Provide Support to...

  • Administrative Assistant I

    1 month ago

    Detroit, United States Wayne State University Full time

    Administrative Assistant I - Physician Assistant Studies Wayne State University is searching for an experienced Administrative Assistant I - Physician Assistant Studies at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are...