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Executive Administrative Assistant

2 months ago

Detroit, United States Kelly Services Full time $25 - $32
Job DescriptionJob Description

Administrative - Executive Assistant
Reports To: President
Temp to Hire
Onsite 5 days a week
$25-$30 per hour

Are you passionate about history and eager to make an impact in a dynamic and mission-driven environment? Exciting opportunity for a highly organized and proactive Executive Assistant to support our President. As the Executive Assistant, you will be the right hand to our President, providing essential executive support and managing a variety of high-level projects.

Responsibilities:

  • Calendar Management: Oversee the President’s calendar, coordinating meetings, events, and prioritizing issues according to urgency. Ensure the President’s time is allocated efficiently.
  • Executive Support: Act as the gatekeeper for the President, handling inquiries, managing correspondence, and responding to calls. Prioritize and respond to emails promptly.
  • Board & Donor Relations: Manage the Board of Directors’ calendar, organize meetings, and serve as a liaison to the Board, addressing any issues they raise. Handle donor communication, process donations, and manage the donor database.
  • Meeting Preparation: Organize and prepare for meetings, including gathering necessary documents, setting up logistics, and ensuring all details are covered.
  • Special Projects: Monitor and support projects the President is involved in, gather relevant data, maintain deadlines, and provide analytical support.
  • Communication & Correspondence: Draft, review, and send letters, reports, minutes, and other communications on behalf of the President. Research and draft letters as needed.
  • Event Coordination: Participate in on-site and off-site events, ensuring all logistical details are managed smoothly.
  • Confidentiality & Discretion: Handle sensitive matters with the utmost confidentiality and discretion, making contacts internally and externally with diplomacy.
  • Administrative Duties: Enter data, receipts, and invoices into QuickBooks, maintain files and documents for efficient retrieval, and support the overall operational efficiency.
  • Mission Support: Actively engage in activities that enhance the mission


Qualifications:

  • Communication Skills: Exceptional written and verbal communication skills.
  • Time Management: Strong ability to manage time effectively and handle multiple tasks with a high degree of organization.
  • Confidentiality: A commitment to maintaining the highest standard of confidentiality.
  • Attention to Detail: Keen attention to detail in all tasks and responsibilities.
  • Technology Proficiency: Proficient in Microsoft Office and QuickBooks.
  • Interpersonal Skills: Strong interpersonal skills with the ability to interact effectively with various levels of the organization, as well as with donors and external partners.
  • Administrative Experience: At least one year of administrative experience.

 
How to Apply: Interviews are happening NOW, if you are ready to bring your organizational skills to our team, please submit your resume chrc511@kelllyservices.com.
 Join my client in honoring the past and inspiring the future
 

Company DescriptionSimply put. We’re the experts. Seriously. Our recruiters are deeply rooted in the markets they serve, which means we understand what it takes to succeed, have industry connections, and the inside scoop no one else has. Plus, at Kelly, we are real people seeing beyond just a resume. This means you’re getting a level of personal attention you don’t get from an algorithm and access to opportunities that would never occur to an outsider.

So what are you waiting for? Find your next role with a fast, personalized job search that never costs you anything.Company DescriptionSimply put. We’re the experts. Seriously. Our recruiters are deeply rooted in the markets they serve, which means we understand what it takes to succeed, have industry connections, and the inside scoop no one else has. Plus, at Kelly, we are real people seeing beyond just a resume. This means you’re getting a level of personal attention you don’t get from an algorithm and access to opportunities that would never occur to an outsider.\r
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So what are you waiting for? Find your next role with a fast, personalized job search that never costs you anything.