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Administrative Assistant

2 months ago

Detroit, United States Wayne County Schools Employment Network Full time
Position Type:
Clerical

Date Posted:
6/30/2023

Location:
Oakland International Academy- Middle School

District:
Oakland International Academy Job description

Position: Administrative Assistant

Employed By: EMAN

Reports to: School Principal

Schedule: Calendar Year: 12 Months

Job Summary:

The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system.

Essential Duties and Responsibilities an Administrative Assistant

•Answer telephone and addresses caller questions and concerns.

•Transfers calls to proper individual and/or department as needed.

•Mails student report cards, school brochures, and other necessary forms.

•Welcomes visitors to the school and provides directions around the building as needed.

•Types up and contributes to school bulletin or newsletter.

•Assists in designing and drawing up promotional and informational materials for parents.

•Provides students with tardy slips.

•Maintains records of student absences.

•Accepts and processes school lunch payments.

•Sorts and distributes mail delivered to school office.

•Contacts parents in the event of student illness or behavioral issues.

•Maintains student records and files.

•Uses computer database or filing system to update records as necessary.

•Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc...).

•Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment.

•Manages and updates school calendar.

•Provides administrative support to principal or other upper level administrator as needed.

•Takes dictation and transcribes documents.

•Attends office meetings and takes minutes.

•Distributes paychecks to school staff.

•Performs related duties as required and requested by supervisor.

Required Knowledge, Skills and Abilities

•Demonstrates strong interpersonal skills.

•Maintains professional and friendly demeanor.

•Possesses excellent organizational skills.

•Is capable of managing time efficiently.

•Demonstrate ability to multi-task effectively.

•Works well with a variety of students, administrators, and parents.

•Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.

•Possesses basic computer skills and knowledge of word processing programs.

•Demonstrates ability to think creatively.

•Demonstrates strong writing and editing abilities.

•Possesses excellent telephone etiquette.

•Communicates clearly and effectively.

•Is capable of handling confidential student records in a responsible fashion.

•Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Qualifications

•Must work will with the public

•Must have experience with Microsoft Word and Excel

•Satisfactory completion of oral and written interview

•Criminal records clearance

Job Types: Full-time, Contract

Salary: Up to $30,000.00 per year

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Paid time off
Schedule:
  • Monday to Friday
Experience:
  • Customer service/AA: 1 year (Required)
Language:
  • Arabic (Required)

Work Location: In person