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Administrative Assistant Receptionist
2 months ago
We are looking for an Executive Administrative Assistant to perform a variety of administrative and clerical tasks in our busy office environment. This role is relied upon to ensure the rest of the staff has adequate support to work efficiently. The ideal candidate will be competent in prioritizing and working with little supervision. They must be self-motivated and trustworthy.
PRIMARY TASKS
• Providing administrative support to company President, managers and employees, assisting in daily office needs
• Taking inbound and outbound calls, answering questions and providing basic troubleshooting assistance.
• Monitoring, ordering and stocking office, breakroom and bathroom supplies
• Travel Planning
• Handling communications with misc. office vendors (cleaning, vending, office equipment, etc.)
• Distributing Mail
• Performing daily deposits
• Uploading Certifications and updating Monday board
• Data Entry and filing
• Miscellaneous errands (vehicle maintenance, picking up items and dropping off, etc.)
• Troubleshooting of daily issues
REQUIRED SKILLS
• Highly organized with a strong attention to detail
• Proficient at handling a high volume of tasks
• Ability to work quickly, efficiently and independently under minimal supervision
• Ability to manage multiple projects and execute under accelerated timeframes
• Ability to work in a highly productive, constantly changing environment
• Must have excellent written and oral communication skills, and the ability to organize and prioritize their work effectively.
QUALIFICATIONS
• 2+ years of experience in an office environment
• Working knowledge of office equipment.
• ERP software experience preferred.
• Proficiency in MS Office (Excel, Word, Outlook, etc.)
• Must be a team player and contribute to continuous improvement within the company
