Administrative Assistant @ PS 169

2 weeks ago

Brooklyn, United States Center For Family Life Full time

Job Type

Part-time

Description

JOB TITLE: Administrative Assistant at CFL PS169 - Bilingual (Mandarin / English) required

DEPARTMENT: PS 169

Exemption: Non-Exempt

PURPOSE OF THE POSITION: To provide essential multi-faceted support to CFL's school-based program, particularly through office/administrative duties and family engagement.

REPORTS TO: Stephanie Ruiz, Program Director

SUPERVISES: N/A

I. SPECIFIC RESPONSIBILITIES include but are not limited to

  • Assist with daily administrative tasks: maintaining weekly attendance rosters, keeping accurate daily headcounts, and overseeing sign-out for early pick-ups
  • Answering office phones, making phone calls to parents as needed
  • Check voicemail, site email, and other communication apps and respond accordingly
  • Maintain online attendance databases and run regular data reports to check for accuracy
  • Manage enrollment processes, transferring registration information from paper forms to online system and creating rosters in Excel
  • Ensure that student and staff files are up to date throughout the year (including newly enrolled students & new hires)
  • Keep highly organized paper/electronic files and detailed spreadsheets
  • Clean and organize office space; responsible for upkeep of technology, equipment, and office supplies
  • Design and implement new systems to streamline administrative procedures
  • Make and distribute copies of permission forms and flyers; compose and send email blasts with program announcements
  • Occasionally supervise and provide social-emotional support to program participants in groups and individually
  • Translate program and parent outreach documents
  • Provide sensitive interpretation services during conversations and interventions with students and families
  • Contribute to the planning and execution of special events and other community-building activities
  • Attend weekly staff meetings and other mandatory professional development workshops
  • Some evening and weekend hours are required throughout the year; may occasionally stay after scheduled shift to supervise late pickup
II. QUALIFICATIONS
  • Education/Degree minimum requirement: High School Diploma or Equivalency Diploma (BA, a plus)
  • Experience: 2 years of after-school program/office experience or currently in college
  • Good verbal and writing skills
  • Highly organized and able to manage time efficiently
  • Detail-oriented, dependable, and pro-active
  • Excellent organizational skills
  • Strong Youth Development background
  • Must love children, working in groups, and being part of a community
  • Flexibility and the ability to work well as a member of a team
  • Interested in managing and creating positive experiences for groups of youth, including participants with special needs and challenging behaviors
  • Bilingual: English/Mandarin required (Cantonese, a plus)
III. RELATIONSHIP WITH OTHERS
  • Build and maintain close professional boundaries, daily interactions with participants, co-workers, and supervisors
  • Effectively communicate with children, teenagers, parents, and outside agency staff
  • Forge a mutually respectful partnership with the people served and their families
  • Maintain contact as needed with participant's families, school personnel, and external community groups to co-exist in the same space
  • Have a strong sensitivity to cultural differences present among staff and clients within our organization.
  • Possess a strong belief in people's ability to grow and change
IV. WORKING CONDITIONS
  • Actively engage and interact with teens, parents, coworkers, and outside agency staff
  • Fast-paced, high-energy environment
  • Work primarily in an office setting
  • Considerable time is spent at a desk using a computer
  • Share an office/desk with other program staff
  • Flexible working in an office setting and non-traditional classroom spaces

V. SCOPE OF RESPONSIBILITY

The Administrative Assistant focuses on completing essential administrative tasks to support the management of the organization and program.

SCHOOL YEAR SCHEDULE

Monday to Friday, 2pm to 6pm

Thursdays 6 - 7:45pm (staff meeting)

Occasional holiday camps and extended professional development days

Salary Description $20/hour

To apply, send a resume and cover letter to Stephanie Ruiz ( s.ruiz@centerforfamilylife.org ) AND apply via Paylocity.

Salary Description

$20 / hour

  • Administrative Assistant

    5 days ago

    Brooklyn, New York, United States FORESTDALE INC. Full time

    Job SummaryForestdale Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the first point of contact for our clients and visitors, you will be responsible for managing the administrative and clerical functions of our office.Key ResponsibilitiesProvide exceptional customer service and respond to inquiries in a...

  • Administrative Assistant

    2 weeks ago

    Brooklyn, New York, United States FORESTDALE INC. Full time

    Job OverviewAbout Forestdale Inc.: Forestdale Inc. is a child welfare organization based in New York City, dedicated to providing essential parenting, prevention, and foster care services to underprivileged and immigrant families in the boroughs of Queens and Brooklyn. Our mission is to assist families in overcoming trauma and to support youth as they...

  • Administrative Assistant

    18 hours ago

    Brooklyn, United States Concern Housing Full time

    About the Organization Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and...

  • Administrative Assistant

    1 week ago

    Brooklyn, New York, United States Housing Works Full time

    Position Overview: The Administrative Assistant serves as the first point of contact for residents and visitors, managing phone communications and ensuring that all guests are properly registered upon arrival. This role involves processing Work Orders, procuring supplies, maintaining an inventory log, and supporting program staff with data management tasks....

  • Administrative Assistant

    4 days ago

    Brooklyn, New York, United States CAMBA Full time

    Job SummaryCAMBA is a leading non-profit organization dedicated to providing comprehensive services to individuals and families in need. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Magnolia House Women's Shelter.Key ResponsibilitiesProvide exceptional customer service to clients, visitors, and staff,...

  • Administrative Assistant

    6 days ago

    Brooklyn, New York, United States Sunrise Systems Full time

    Job SummarySunrise Systems is seeking a highly skilled and organized Human Resources Assistant to join our team. As an HR Assistant, you will play a critical role in supporting the HR function and ensuring the smooth operation of our administrative processes.Key ResponsibilitiesProvide administrative support to the HR team, including data entry,...

  • Otolaryngology Physician Assistant

    2 weeks ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore Exciting Health Career Opportunities with Triboro Administrative Services, d/b/a RendrWhy Consider a Position with Us?Pathways for professional advancement and skill enhancement.Attractive compensation and benefits package. (Compensation is determined by prior experience and tenure.)Be part of a workforce that prioritizes its employees, embraces...

  • Otolaryngology Physician Assistant

    2 weeks ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore a Rewarding Career with Triboro Administrative Services, d/b/a RendrWhy Choose Rendr?Opportunities for professional advancement and skill enhancement.Attractive compensation and benefits package. (Compensation is determined by prior experience and tenure.)Be part of a workforce that values its members, embraces diversity, and is dedicated to making a...

  • Otolaryngology Physician Assistant

    2 weeks ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore Exciting Career Opportunities with Triboro Administrative Services, d/b/a RendrWhy Choose Rendr?Pathways for professional advancement and skill enhancement.Attractive compensation and benefits package. (Compensation is determined by prior experience and tenure.)Be part of a workforce that prioritizes employee well-being, embraces inclusivity, and is...

  • Otolaryngology Physician Assistant

    2 weeks ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore a Rewarding Career with Triboro Administrative Services, d/b/a RendrWhy Consider a Position with Us?Prospects for career advancement and skill enhancement.Attractive compensation and benefits structure. (Compensation is determined by prior experience and tenure.)Be part of a workforce that appreciates diversity and is dedicated to positively...

  • Administrative Faculty Assistant

    6 days ago

    Brooklyn, New York, United States Brooklyn Law School Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Faculty Assistant to support our faculty and students at Brooklyn Law School. The successful candidate will provide administrative support, maintain accurate records, and facilitate communication among faculty, students, and staff.Key ResponsibilitiesProvide administrative support to faculty,...

  • Administrative Assistant

    2 weeks ago

    Brooklyn, New York, United States Anywhere Real Estate Full time

    Company Overview: Anywhere Real Estate is a leading organization in the real estate sector, dedicated to facilitating seamless transactions for clients across various markets. Our commitment to excellence and innovation has positioned us as a trusted name in the industry.Position Summary: We are currently seeking a part-time Administrative Assistant to...

  • Faculty Assistant, Administrative

    3 months ago

    Brooklyn, United States Brooklyn Law School Full time

    POSITION:  Faculty Assistant, Administrative REPORTS TO:  Faculty Assistant Supervisor STATUS:  Full-time, Non-Exempt, In person Salary RANGE :  $21.50 - $23.80 per hour SUMMARY:  Brooklyn Law School, established in 1901, is a prestigious, independent institution located in Downtown Brooklyn, New York.  We are currently seeking a dedicated...

  • Legal Administrative Assistant

    2 weeks ago

    Brooklyn, New York, United States MMG Full time

    Join Our Esteemed Legal TeamAre you passionate about providing exceptional support in a dynamic legal environment? If so, consider the opportunity to become a vital part of our team as a Legal Administrative Assistant.About UsMcMahon, Martine & Gallagher, LLP (MMG) has been a trusted name in the legal field since 1958, specializing in defending clients...

  • Administrative Assistant IV

    3 weeks ago

    Brooklyn, United States Hyster-Yale Full time

    Job Title Administrative Assistant IVJob Category Business Support ServicesJob Description What starts with YOU, moves the world! Hyster-Yale Materials Handling, Inc. (HYMH), a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented Administrative AssistantIVat our Cleveland, OH facility. Here...

  • Administrative Assistant IV

    3 weeks ago

    Brooklyn, United States Hyster-Yale Full time

    Job Title Administrative Assistant IVJob Category Business Support ServicesJob Description What starts with YOU, moves the world! Hyster-Yale Materials Handling, Inc. (HYMH), a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented Administrative AssistantIVat our Cleveland, OH facility. Here...

  • Administrative Assistant

    2 weeks ago

    Brooklyn, United States Block Institute Full time

    Job DetailsLevel Entry Job Location Bay 44th St. - Brooklyn, NY Remote Type N/A Position Type Undisclosed Education Level High School Diploma / GED Salary Range $18.00 - $19.00 Travel Percentage Undisclosed Job Shift Day Job Category Undisclosed Description Block Institute is a Preschool Special Education program for children ages 3-5, situated in the Bath...

  • Administrative Assistant

    5 months ago

    Brooklyn, United States Four Seasons Home Health Care Full time

    Four Seasons Home Health Care -  Summary of position:Seeking a professional Administrative Assistant/JR Recruiter to assist a busy home healthcare company in front end business, and recruitment tasks. Manage all walk-in, and phone lines.Assist the Administrator and company departments in any tasks that may arries. Participates in offsite recruitment...

  • Receptionist/Administrative Assistant

    2 weeks ago

    Brooklyn, New York, United States Phaxis Full time

    Position Overview: We are seeking a dedicated individual to manage our front desk operations at Phaxis. This role is crucial for maintaining a welcoming environment for our visitors and supporting our administrative functions.Key Responsibilities:Manage front desk activities, ensuring a professional and friendly atmosphere.Handle incoming calls and direct...

  • HR Coordinator

    2 weeks ago

    Brooklyn, United States Frontier Management (OR) Full time

    HR Coordinator / Administrative Assistant Caton Park Rehab and Nursing Center is seeking an experiencedHR Coordinator / Administrative Assistant for our Skilled Nursing Facility in Brooklyn, NY . The ideal candidate will have previous healthcare experience. DUTIES: •Coordinate employee benefits by acting as the liaison between Payroll Dept &...