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Executive Assistant, Clinical Development
1 month ago
At AstraZeneca's Oncology R&D division, we follow the science to explore and innovate. We are working towards treating, preventing, modifying, and even curing some of the world's most complex diseases. Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world. We are committed to making a difference and have built our business around our passion for science. Now we are fusing data and technology with the latest scientific innovations to achieve the next wave of breakthroughs. Position Summary The Executive Assistant provides administrative support to Vice President, Clinical Development. You will report to the Vice President, Clinical Development and will be based onsite in Santa Monica, CA. Responsibilities Calendar management - Coordinate all aspects scheduling, ensuring priorities are determined Help with preparation/prepare materials, and distribute with agendas to attendees Set-up room (projectors, conferencing capabilities, internet access, power cords, video monitor, chart paper, markers). Record meeting minutes or coordinates meeting minutes - approvals, and dispersal to applicable departments. Handle all aspects of travel arrangements for domestic and international travel, often coordinated with other team members – air and ground transportation, accommodations, coordination of meeting times with travel times. Expense report tracking and filing Candidate liaison for interviews – scheduling, interview materials, travel and expense reimbursement, hosting of candidate. Arrange location, reservation, and refreshments and communicate event details to staff Create, proofread, and edit professional documents (PP presentations, letters, meeting materials) for formatting, graphics inclusion, references, footnotes and distribute with agendas to attendees Identify, develop, manage and communicate administrative policies Administrative purchasing (office supplies, copier systems, break room) Office tasks such as maintaining records, performing basic bookkeeping Coordinate other business-related responsibilities with administrative staff in U.S. and Netherlands Education And Experience High School Diploma with 10 - 12 years administrative assistant experience, including internal and external interactions (customers, vendors, visitors, investors, partners), with at least 5 years supporting executive-level management; or equivalent combination of education and experience Biotech or pharmaceutical experience Demonstrated experience with complex international and domestic travel arrangements Equivalent experience and in depth knowledge of company operations Event planning and meeting planning experience General knowledge of business policies, Corporate Governance, BOD function and process, partners, financial constituencies, PR/Govt affairs constituencies for private companies Knowledge of, and proficiency in Excel, and Adobe PDF, and web searches (for creating and editing memos, letters, reports with tables, tabulations, merge documents, spreadsheets with formulas, presentations with graphics) Ability to discover needs and implement solutions, both independently and using established procedures When we put unexpected teams in the same room, we fuel bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, three days per week from the office. But that doesn't mean we're. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world. The annual base salary for this position ranges from $85,000 to $100,000. However, base pay offered may vary depending on multiple individualized factors, including market location, job-related experience. If hired, employee will be in an "at-will position" and we reserve the right to modify base salary (and any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Benefits Short-term incentive bonus opportunity Equity-based long-term incentive program 401(k) plan Paid vacation and holidays; paid leaves Health benefits including medical, prescription drug, dental, and vision coverage. DE&I Statement AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements. #J-18808-Ljbffr
