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HR Administrative Assistant

3 months ago

Houston, United States Primoris Full time

Primoris Energy Services located in Houston, TX is searching for a HR Administrative Assistant. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR). Join our team today

Job Overview:

As a HR Administrative Assistant within our Energy Segment, you will play a vital role in supporting the HR functions across multiple locations and business units in the United States. Reporting to the HR Manager, this dynamic role involves managing administrative tasks, supporting HR Business Partners, and ensuring efficient HR operations within a fast-paced and ever-changing environment.

Key Responsibilities:

  1. Administrative Support:
  • Manage and organize electronic HR files, documents, and records, ensuring accuracy and compliance with company policies and regulations.
  • Handle routine administrative tasks, including data entry, filing, and maintaining organized records for easy accessibility.
Inbox Management and Employee Communication:
  • Monitor and manage the General HR inbox, responding promptly and accurately to inquiries and requests and assigning tasks to the appropriate HR Business Partner when necessary.
  • Facilitate clear and effective communication between HR and employees, providing support and guidance as needed.
Unemployment Insurance Claims:
  • Assist in the preparation and submission of unemployment insurance claims, ensuring compliance with state regulations, timely responses to inquiries, file maintenance as appropriate.
New Hire Orientation:
  • Coordinate and assist with facilitation of new hire orientation sessions, ensuring a smooth onboarding experience for employees joining the organization.
Invoicing:
  • Process and manage invoices related to HR services and activities, working closely with vendors and finance teams to ensure accurate and timely payments.
Support for HR Business Partners:
  • Collaborate with HR Business Partners in coordinating HR initiatives, programs, and projects across multiple locations and business units.
  • Assist in scheduling meetings, preparing materials, maintaining project timelines, and other duties as assigned.
Anticipation, Risk Management and Compliance:
  • Proactively identify HR needs, potential risks, and areas for process improvement.
  • Communicate effectively with HR leadership, bringing attention to issues and providing recommendations for resolution.
  • Ensure all current and new facilities/sites are in compliance with required employment/labor law postings by ordering and distributing as requested.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree in Human Resources or related field is a plus.
  • 3-5 years of administrative support experience, preferably in HR or the construction industry.
  • Familiarity with managing HR-related tasks such as unemployment claims, new hire orientation, and invoicing.
  • Exceptional organizational and multitasking abilities in a fast-paced environment.
  • Strong written and verbal communication skills, with a focus on professionalism and accuracy.
  • Proficiency in Microsoft Office Suite and HRIS systems.
Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Benefits
  • Paid Company Holidays
  • Paid PTO
  • Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, 401K with matching contribution


Company Overview

Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visit www.prim.com.

Primoris Engineering provides complete professional and technical engineering services, including feasibility studies, process design packages, front-end engineering designs, economic analysis, detailed engineering, survey, and construction and commissioning services for projects in the Refining, Renewables, Chemicals, and Mid-Stream markets. We are experts in the process heater marketplace and designing and supplying reformers, heaters, Selective Catalytic Reductions (SCR), and waste-heat recovery units around the world. Engineering offices are located in Tyler, TX, Houston, TX, San Dimas, CA, and Calgary, Alberta, Canada.

EEO Statement

We are an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Third-Party Agency Notice

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.