Administrative Officer 1

3 weeks ago

Philadelphia, United States Commonwealth of Pennsylvania Full time
THE POSITION

Do you have a background in office work and a desire to start a rewarding career with the Commonwealth? The Department of Health (DOH) has an exciting opportunity for you This position, in the Bureau of Health Statistics and Registries, Division of Vital Records, supports the bureau's mission of managing a statewide registry for vital events and all vital records activities in the Philadelphia branch office. If being in an administrative position interests you, apply today and join our dynamic team of professionals

DESCRIPTION OF WORK

As an Administrative Officer 1, you will oversee the operations of the Eastern Regional Office and perform duties related to fraud detection and prevention, as well as disaster planning. You will provide advice and counsel to the general public regarding the filing of birth and death records and certificates; examine and process a range of applications for vital event certificates; amend birth and death records; and register death cases. You will utilize firm and appropriate human relations skills to deescalate tense situations through daily interaction with consumers in the branch offices, and in addressing consumer complaints that cannot by resolved by subordinate staff. Additionally, you will plan, organize, and delegate work among staff; conduct site visits to other branch offices to review and improve operational efficiencies; and assure compliance with established procedures.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

  • Full-time employment, 37.5 hours per week
  • Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
  • Salary:In some cases, the starting salary may be non-negotiable.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirement:

  • Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.
Other Requirements:
  • You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
  • You must be able to perform essential job functions.

How to Apply:
  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
  • Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
  • 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
  • Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
  • Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
  • Your score is valid for this specific posting only.
  • You must provide complete and accurate information or:
    • your score may be lower than deserved.
    • you may be disqualified.
You may only apply/test once for this posting. Your results will be provided via email.

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