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Events Specialist
2 months ago
Overview
The Events Specialist is responsible for the successful planning and implementation of firm-hosted and internal events and sponsorships in support of industry conferences. This position works closely with attorneys, marketing, business development, practice development, and outside vendors.
Responsibilities
Execute and plan firm-hosted events (seminars, receptions, dinners, and webinars) through the development and implementation stages. Communicate event details and key planning dates to necessary team members. Make appropriate recommendations to assist in building practice group and firm brand.
Fiscally responsible and substantive experience preparing, maintaining, and adhering to budgets, including budget tracking.
Responsible for event management from planning stage to on-site details, including (but not limited to) invitation lists, mailings, RSVP tracking, room set-up, food & beverage, audiovisual, registration, staffing, and speaker management.
Serves as project manager for practices group involvement in industry sponsorships. Including acting as a liaison between sponsor organizations and internal team members to maximize the opportunity and ensure sponsor benefits are maximized.
Evaluates options, makes recommendations, and negotiates contracts with outside vendors (hotels, restaurants, caterers, florists, musicians, audiovisual, etc.) to increase value and cost savings to the firm.
Oversees and manages all on-site details of events from set-up to breakdown, including providing direction to other team members on-site, as needed; ability to troubleshoot as necessary.
Prepares reports, emails, and other documents for successful event outreach and follow-up efforts, as well as for evaluation of programs.
Supports large-scale internal events.
Coordinates with the Creative team on event-related materials such as invitations, copy, signage, advertisements, and other firm-branded mediums.
ESSENTIAL CAPABILITIES:
Skilled multi-tasker who can set priorities and meet multiple deadlines in a fast-paced environment; the ability to follow-up and follow-through
Impeccable attention to detail, use of good judgment, and problem-solving skills
Highly capable of working effectively and efficiently in an independent manner, as well as collaboratively as part of a cross-functional team across multiple offices
Ability to be a proactive starter with an exceptionally strong work ethic while also understanding the details of a project within the larger context of the identified goals and objectives
Proficient with webinar technology, Microsoft Office suite, Internet research, and other computer applications/skills
Must be flexible to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasks
Exhibit high energy, enthusiasm, positive attitude, and poise; articulate and confident
Qualifications
Bachelor's degree with 3-5 years of event planning experience, preferably in the legal or professional services industries. Prior event planning is a must.
Proven project management skills
Exceptional organization skills
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