Freelance Event Specialist

1 month ago

Boston, United States visit.org Full time

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants.

What Motivates Us

There is room for everyone We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities.

When You Join the Team

  • You'll join a movement from the ground floor and a team of purpose-driven people with a strong sense of responsibility, ownership, and pride that we're building this thing together.
  • You'll combine passion, purpose, and a paycheck-Visit.org team members get out of bed every day knowing their work is meaningful and has a tangible impact on individuals and communities around the world.
About Visit.org:

Enterprises are struggling to adapt to the increasing demand from their employees to work in socially accountable workplaces while adjusting to the business transformation of hybrid workflows. Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Applied Materials, Cencora, Pure Storage, MediaBrands, and others.

Responsibilities:
  • Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
  • Event Preparation:
    • Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
  • Day-of Coordination:
    • Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
    • Be the Visit.org representative, leader, and problem solver at events
    • Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
    • Manage check-in process for in-person events; providing a warm and friendly welcome to guests
    • Problem-solve issues such as missing supplies, late staff, technology challenges, etc
    • Escalate issues to Events Team when necessary to keep them informed or help problem solve
    • Send consistent updates, photos, and videos to Events Team throughout event
    • Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
Qualifications:
  • Fluency in English and strong communication skills
  • Based in Boston, MA
  • Schedule flexibility with availability to work on a contract per-event basis, as needed
  • Experience in complex, large-scale events and smaller executive-level intimate events
  • Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
  • Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
  • Quick thinker - in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
  • Self-starter who is organized and detail-oriented
  • You love building relationships with customers and enjoy customer service
  • Experience with group facilitation and managing group dynamics
  • You are able to work flexible hours, including nights and weekends, as needed
  • Willing and eager to travel to various areas of the local region
  • You have super strong interpersonal and customer service skills, especially in fast-paced situations
  • Able to wear many hats and take on varied tasks and projects
  • Comfort being present and interacting with large crowds
Physical Demands:
  • Able to lift, slide, and carry up to 30lbs.
  • Able to stand for an extended period of time
What we offer:
  • Competitive hourly rate
  • The chance to do meaningful and impactful work
  • The opportunity to meet with social impact-minded individuals
  • A chance to build your experience for your resume
  • Potential for recurring freelance employment with Visit.org

  • Freelance (Remote) Martech Specialist

    1 month ago

    Boston, United States Media Cause Full time

    Media Cause is an award winning, mission-driven marketing and creative agency that helps nonprofits grow and accelerate their impact. We take a people-first approach to developing powerful creative, scalable growth strategies, and targeted communications that connect with individuals across their entire supporter journey: from awareness and recruitment to...

  • Freelance Digital and Social Media Specialist

    3 months ago

    Boston, United States Vue Health Full time

    Job DescriptionJob DescriptionSalary: Job Title: Freelance Digital and Social Media SpecialistLocation: Hybrid (Tuesday & Thursday on-site) Open to remote for unicorns with Digital Marketing+Data Science/Computer Science backgroundJob Description:The Freelance Digital and Social Media Specialist is passionate about working at the intersection of healthcare...

  • Freelance Digital and Social Media Specialist

    3 months ago

    Boston, United States Vue Health Full time

    Job DescriptionJob DescriptionSalary: Job Title: Freelance Digital and Social Media SpecialistLocation: Hybrid (Tuesday & Thursday on-site) Open to remote for unicorns with Digital Marketing+Data Science/Computer Science backgroundJob Description:The Freelance Digital and Social Media Specialist is passionate about working at the intersection of healthcare...

  • Events Specialist

    4 days ago

    Boston, United States Houghton Mifflin Harcourt Full time

    Houghton Mifflin Harcourt (HMH) is a learning technology company committed to delivering connected solutions that engage learners, empower educators, and improve student outcomes. As a leading provider of K–12 core curriculum, supplemental and intervention solutions, and professional learning services, HMH partners with educators and school districts to...

  • Events Specialist

    5 days ago

    Boston, United States Greenberg Traurig Full time

    Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Marketing Department of our Boston office. We offer competitive compensation and an excellent benefits package. Position Summary: The Events Specialist is responsible for coordinating all aspects of client events in the Boston office while maintaining the...

  • Event Specialist

    3 days ago

    Boston, United States Planet Interactive Full time

    We are in search for an Event Specialist who will act as a representative of the management of Presidential Events. Reporting to the Director of Hospitality for Presidential Functions, this person will be responsible for assisting in planning, designing, and executing a variety of events and programs. Additionally, this position will be responsible for the...

  • Event Specialist

    37 minutes ago

    Boston, United States Planet Interactive Full time

    We are in search for an Event Specialist who willact as a representative of the management of Presidential Events. Reporting to the Director of Hospitality for Presidential Functions, this person will be responsible for assisting in planning, designing, and executing a variety of events and programs. Additionally, this position will be responsible for the...

  • Freelance Onsite Event Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Bisnow Media Full time

    This is an hourly role that must sit local to the Boston area and be available to work partial day events and full day events twice a month. Bisnow will provide a calendar with dates for the events you will be needed for in advance. Applicants open to accompanying Bisnow for events in different locations are highly valuedBISNOW OVERVIEWBisnow is the...

  • Event Photographer in Boston

    2 weeks ago

    Boston, United States Shootday Full time

    Job DescriptionJob DescriptionShootday, a global platform for photography, videography, and production, is looking for talented event photographers to join our freelance network in Boston.Job Overview:As an event photographer for Shootday, you'll capture memorable moments at various events and deliver high-quality raw images that tell compelling visual...

  • Event Planning Specialist

    2 weeks ago

    Boston, Massachusetts, United States Ethos Early Learning Center Full time

    Position OverviewRole Summary:We are in search of a dynamic and detail-oriented Event Planning Specialist to facilitate engaging activities at our childcare facility. This role is essential for orchestrating one event each month that enhances interaction among our staff and the families of our students. The ideal candidate will possess a passion for crafting...

  • Event Planning Specialist

    2 weeks ago

    Boston, Massachusetts, United States Ethos Early Learning Center Full time

    Job OverviewPosition Summary:We are looking for a dynamic and detail-oriented Event Planning Specialist to enhance our community engagement initiatives. This role involves organizing and executing one event each month, focusing on building connections between our staff and the families of the children in our care. The ideal candidate will have a passion for...

  • Event Photographer in Arlington, Texas

    2 weeks ago

    Boston, United States Shootday Full time

    Job DescriptionJob DescriptionShootday, a global platform for photography, videography, and production, is looking for talented event photographers to join our freelance network in Arlington, Texas.Job Overview:As an event photographer for Shootday, you'll capture memorable moments at various events and deliver high-quality raw images that tell...

  • Event Catering Specialist

    2 weeks ago

    Boston, Massachusetts, United States Compass Group Careers Full time

    Job OverviewJoin our team as an Event Catering Specialist with Compass Group, a leader in the foodservice industry. This role involves providing exceptional service at various events, ensuring a seamless dining experience for all guests.Key ResponsibilitiesDeliver and serve food at scheduled events under the guidance of the catering supervisor.Prepare and...

  • Events Education Specialist

    2 months ago

    Boston, Massachusetts, United States Eataly North America Full time

    Job DescriptionThe Events & Education Specialist is a food enthusiast who passionately engages guests in Eataly's mission through events and educational offerings. Reports to the Events & Education Manager.Plans, schedules and executes public and private events including specialized cooking/wine/food knowledge classes, buyouts, press events, tastings and...

  • Events & Education Specialist

    2 months ago

    Boston, United States Eataly North America Full time

    Company Description Eataly is the world's largest artisanal Italian food and beverage marketplace! Eataly is not a chain; each Eataly is different, with its own character and own theme - but all with the same aim... for our guests to: EAT authentic Italian food at our restaurants, cafés and to-go counters SHOP a selection of high-quality Italian, local and...

  • Event Marketing Specialist

    4 days ago

    South Boston, United States Amped-up Enterprise, Inc. Full time

    About Us:Amped-up Enterprise, Inc. is a leading event marketing agency known for creating memorable and impactful brand experiences. We are seeking a highly skilled and detail-oriented Event Marketing Specialist to join our team.Job Description:As an Event Marketing Specialist, you will be responsible for researching and identifying suitable locations,...

  • Event Coordination and Marketing Specialist

    6 days ago

    Boston, Massachusetts, United States Boylston Staffing Full time

    Boylston Staffing is seeking an Event Coordination and Marketing Specialist for a prestigious educational institution.Key Responsibilities:Design and execute a diverse range of events catering to students, faculty, and staff.Oversee logistical arrangements, ensuring adherence to timelines and budgetary constraints.Collaborate with the marketing department to...

  • Events & Education Specialist

    2 months ago

    Boston, United States Eataly North America Full time

    Job DescriptionJob DescriptionCompany DescriptionEataly is the world’s largest artisanal Italian food and beverage marketplace! Eataly is not a chain; each Eataly is different, with its own character and own theme – but all with the same aim... for our guests to:EAT authentic Italian food at our restaurants, cafés and to-go countersSHOP a selection of...

  • Sales Support Specialist for Catering Events

    2 weeks ago

    Boston, Massachusetts, United States Gourmet Caterers, Inc. Full time

    Position Available: Sales Support Specialist at Gourmet CaterersGourmet Caterers, a leading catering service in New England, is looking for a Sales Support Specialist to enhance our operations.We are in search of a dynamic, creative, and committed individual with a strong attention to detail to assist our sales and operational teams. The perfect candidate...

  • Event Sales Specialist

    2 weeks ago

    South Boston, Virginia, United States Berry Hill Resort Full time

    Are you enthusiastic about orchestrating memorable events?Do you have a keen eye for detail and a passion for delivering exceptional experiences?If this resonates with you, we would love to connect!We are seeking a dedicated Event Sales Specialist to focus on weddings and special occasions for our esteemed clientele. In this role, you will manage inquiries,...