Events Coordinator

2 months ago

Irving, United States FHLBank Dallas Full time

FHLB Dallas actively pursues dedicated and hardworking individuals to be a part of our professional team. Positions are offered on an as-needed basis for all departments. View our current opportunities by clicking the View Open Positions tab above.

PRIMARY RESPONSIBILITIES:

  • Plans, coordinates, and executes various corporate events and activities, including regional and annual member conferences, webinars, member trainings, member lunches and events and System conferences (virtual and in-person), as assigned. Coordinates Community Investment department workshops and webinars and assists other business units with their event planning needs.
  • Works with Corporate Communications staff to coordinate and plan media events, including check presentations, groundbreakings, ribbon cuttings and events surrounding grant announcements. Coordinates with state and local elected official offices to participate in events and provide quotes. Creates and disseminates communications for media events, including media advisories, agendas, press kits and schedule of events. Ensures disclosures are maintained for photos and video testimonials. Posts to social media sites as needed.
  • Works with Member Sales and other business units to identify external speakers, program content and other member engagement opportunities.
  • Provides project management for communications and marketing projects/events, as needed.
  • Serves as back-up to the Assistant Corporate Secretary, including drafting minutes and technical support during meetings.
  • Coordinates detailed pre-meeting/conference plan and tasks for program content. Conducts site visits and research to select venues. Conducts post event surveys and reviews, manages meeting room and conference logistics, as well as third-party participation. Manages vendor relationships and assists in negotiating meeting space, room rates and food and beverage concessions. Assigns photographers and videographers for events and directs them as needed. Manages event interns and staff event resources.
  • Produces and maintains events Excel dashboard and marketing analytics reports. Produces additional e-metrics as needed.
  • Coordinates and supports Bank staff's involvement in tradeshows, including ordering exhibit materials, venue logistics, maintaining a calendar of events and managing and tracking current inventory of promotional items.
  • Develops budget recommendations and manages expenses for areas of oversight, including events, tradeshows, advertising and promotions. Works with Accounting, Risk and Legal staff to onboard vendors and create purchase orders. Participates in vendor management process. Works with Director of Corporate Communications to ensure department compliance with Office of Minority and Women Inclusion Office (OMWI) guidelines and procedures.
  • Builds and manages online registration via event management system, and onsite event registration as needed. Develops and maintains project management and tracking systems.
  • Perform other duties as assigned.
JOB REQUIREMENTS:
  • Bachelor's degree required with a major in communications, business, public relations, journalism, marketing or related field.
  • Five years of related public relations, event planning and/or communications experience.
  • Excellent organization, and project management skills with the ability to successfully coordinate several events simultaneously. Able to communicate effectively, both verbal and written.
  • Availability to work extended or weekend hours if necessary. Ability to travel up to 25%.
  • Extremely detail-oriented. Excellent interpersonal communication skills and able to keep an upbeat attitude and perform well in a high-stress, fast-paced environment.
  • Experience working within the financial services industry desired. Flexibility to work evening and weekend hours as projects dictate.
  • Familiarity with online event registration products, such as Cvent and WebEx.
  • Proficiency with Microsoft Word, Excel, and PowerPoint.
FHLB Dallas Offers a Professional, Inclusive Culture

FHL Bank Dallas employees are committed to and exemplify the following principles:
  • Service to our members is first and foremost
  • All business will be conducted honestly and ethically
  • Each employee contributes to customer service by directly serving our members or supporting those who do
  • Interaction with members should focus on building professional relationships and helping customers achieve their goals
  • Cooperation and teamwork throughout and across all levels of FHLB Dallas are essential to its effectiveness
  • Colleagues and members will be treated with the utmost respect and dignity


FHLB Dallas provides equal employment opportunity to all individuals without regard to race, religion, color, sex, age, marital status, ancestry, veteran status, disability, or national origin. FHLB Dallas will consider for employment all persons on an individual basis consistent with job-related criteria without regard to visible and non-visible disabilities. Equal opportunity applies to all employment practices, including recruitment, screening, hiring, compensation and training, as well as other conditions and privileges of employment.

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