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Trade Show and Events Coordinator

2 months ago

Irving, Texas, United States QS1 Full time
Job Summary

The Trade Shows and Events Specialist will support the planning, management, and execution of the company's multi-brand presence at trade shows and other events. This role will assist in the coordination of logistics, vendor management, and on-site execution, ensuring the success of each event. Additionally, the specialist will manage all internal promotional/swag items and inventory, including shipping, packing, and tracking.

Key Responsibilities
  • Event Planning and Coordination: Assist in the planning and coordination of trade shows and events, including logistics, vendor management, and on-site execution.
  • Vendor Management: Manage relationships with vendors, ensuring timely delivery of services and products.
  • Logistics Support: Coordinate logistics such as shipping, booth setup, and teardown, and handle on-site event issues.
  • Marketing Support: Assist in the development of event marketing materials and promotions in collaboration with the marketing team.
  • Budget Tracking: Support budget management by tracking expenses and assisting in cost-saving initiatives.
  • Event Reporting: Assist in compiling event reports, including attendee feedback and ROI analysis.
  • Promotional/Swag Items Management: Oversee the inventory, ordering, shipping, packing, and tracking of all internal promotional and swag items.
  • Team Support: Provide support to the Senior Manager and the Trade Shows and Events team in various tasks as needed.
Requirements
  • Education: Bachelor's degree in marketing, business, event management, or a related field (Master's degree preferred).
  • Experience: Proven experience (minimum 2-3 years) in trade show and event management.
  • Skills: Strong organizational and multitasking skills, excellent communication and interpersonal skills, ability to work under pressure and manage multiple tasks simultaneously, proficiency in Microsoft Office and event management software, strong attention to detail and problem-solving skills, experience in managing promotional/swag items and inventory, willingness to travel as required, strong negotiation and vendor management skills, excellent communication and interpersonal skills, knowledge of industry trends and emerging technologies.