Trade Show and Events Specialist

3 weeks ago

Irving, United States RedSail Technologies, LLC Full time

Trade Show and Events Specialist

Job Summary

The Trade Shows and Events Specialist will support the planning, management, and execution of the company's multi-brand presence at trade shows and other events. This role will assist in the coordination of logistics, vendor management, and on-site execution, ensuring the success of each event. Additionally, the specialist will manage all internal promotional/swag items and inventory, including shipping, packing, and tracking.

Key Duties

  • Event Coordination: Assist in the planning and coordination of trade shows and events, including logistics, vendor management, and on-site execution.
  • Vendor Liaison: Manage relationships with vendors, ensuring timely delivery of services and products.
  • Logistics Support: Coordinate logistics such as shipping, booth setup, and teardown, and handle on-site event issues.
  • Marketing Support: Assist in the development of event marketing materials and promotions in collaboration with the marketing team.
  • Budget Tracking: Support budget management by tracking expenses and assisting in cost-saving initiatives.
  • Event Reporting: Assist in compiling event reports, including attendee feedback and ROI analysis.
  • Promotional/Swag Items Management: Oversee the inventory, ordering, shipping, packing, and tracking of all internal promotional and swag items.
  • Team Support: Provide support to the Senior Manager and the Trade Shows and Events team in various tasks as needed.
Education/Training
  • Bachelor's degree in marketing, business, event management, or a related field (Master's degree preferred).
  • Proven experience (minimum 2-3 years) in trade show and event management.
Required Work Experience/Skills
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office and event management software.
  • Strong attention to detail and problem-solving skills.
  • Experience in managing promotional/swag items and inventory.
  • Willingness to travel as required.
  • Strong negotiation and vendor management skills.
  • Excellent communication and interpersonal skills.
  • Knowledge of industry trends and emerging technologies.
Physical Demands, Working Conditions, and General Employment Guidelines
  • Moderate or high levels of stress may be experienced in the performance of the job.
  • Position is performed in a general office environment, home office, or approved remote workspace where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 50 lbs.
Equipment
  • Daily use of the Microsoft Teams (phone), computer, printer, and other routine office equipment
  • Must have internet access, which may be reimbursed by the Company according to the policy.
Working Conditions/Hazards
  • Position is performed in an open office environment or approved remote work location.

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