Senior Executive Assistant to CEO at Mission-driven Robotics Company

3 weeks ago


South San Francisco, United States The Ladders Full time
Cutting-edge robotics company transforming global healthcare through autonomous deliveries is looking for a Sr. Executive Assistant to support their CEO. This is an incredible opportunity to join a mission-driven team that values innovation and social responsibility while making an impact on people's lives all over the world. As a partner to the CEO, you'll masterfully manage complex calendars, prioritize competing demands, and orchestrate high-stakes meetings to maximize leadership effectiveness. You will serve as a key accountability driver for the leadership team, ensuring timely execution of critical initiatives. This is fully in-office based in South San Francisco. 140-170K DOE + competitive benefits

Responsibilities:
  • Partner with the CEO to set them up for success by enabling them to focus on priorities and execute their work more effectively.
  • Manage the CEO's complex calendars with an understanding of business priorities, including using your judgment to help manage their time.
  • Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Manage the CEO's inbox. Drafting communications, flagging priorities, and ensuring that nothing gets overlooked.
  • Organize and facilitate large team meetings.
  • Arrange travel and transportation. Develop itineraries and agendas, including setting priority meetings with relevant parties attending events.
  • Hold members of the Leadership Team accountable to deadlines, commitments, and responsibilities by persistently and appropriately following up with the relevant individual.
Qualifications:
  • Previous 7+ years of experience as an Executive Assistant supporting a C-level. Bachelor's Degree preferred.
  • Excellent communication skills. You are a strategic and clear communicator - both verbally and written.
  • You are an inbox zero type and extremely responsive in communications.
  • Bring infectious enthusiasm and proactiveness to every task you take on.
  • Ability to multitask and work cross-functionally. You excel at managing multiple priorities and have a strong ability to be flexible as needs shift.
  • High EQ and can anticipate needs, think critically, and offer solutions to problems with a high level of professionalism, confidentiality, and impeccable judgment.
  • Strong organizational skills. You take pride in being and keeping others organized and have great attention to detail.


*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

  • South San Francisco, California, United States The Ladders Full time

    About the Role: A pioneering robotics organization dedicated to revolutionizing global healthcare through autonomous solutions is seeking a Senior Executive Assistant to provide comprehensive support to their CEO. This role presents a unique chance to be part of a purpose-driven team that prioritizes innovation and social impact while contributing to...


  • South San Francisco, California, United States The Ladders Full time

    About the Role:We are seeking a highly skilled Senior Executive Assistant to provide exceptional support to the CEO of a forward-thinking robotics organization dedicated to revolutionizing healthcare through autonomous solutions. This position offers a unique chance to be part of a purpose-driven team that prioritizes innovation and social impact.Key...


  • South San Francisco, California, United States The Ladders Full time

    About the Role:We are seeking a highly skilled Senior Executive Assistant to provide comprehensive support to the CEO of a forward-thinking robotics organization dedicated to revolutionizing healthcare through autonomous solutions. This position offers a unique chance to be part of a team that prioritizes innovation and social impact, contributing to...


  • San Francisco, United States The Ladders Full time

    Tech entrepreneur and Founding Partner of a mission-driven, seed-stage venture capital firm is looking for an Executive Assistant to support himself and his two Partners. In this role, you will be focused on optimizing and scaling the Partner's productivity and time through calendar management, scheduling, travel arrangements, meeting planning, and time...


  • San Francisco, California, United States Flint Services Full time

    [Full Time] Executive Assistant to the CEO at Flint Services | BEAMSTART Jobs Executive Assistant to the CEOFlint ServicesWork Location: RemoteSalary Offered: $90,000 — $110,000 yearlyJob Type: Full TimeExperience Required: 1+ yearsVacancies: 1 availableAbout Flint ServicesFlint Services specializes in facilitating the recruitment of healthcare...


  • San Francisco, California, United States CoinTracker Full time

    Position: Executive Assistant to the CEO (Remote)Company: CoinTrackerLocation: RemoteJob Type: Full TimeExperience Required: No prior experience necessaryRemote Work: YesAbout CoinTracker: CoinTracker simplifies cryptocurrency portfolio management and tax compliance. Our goal is to enhance financial freedom and prosperity globally. We are proud to track 3%...

  • Executive Assistant

    3 months ago


    San Francisco, United States Community Phone Company Full time

    ☎ Community Phone Remote First and Always At Community Phone, we believe that everyone deserves access to reliable and affordable communication services. We're a mission-driven company, committed to providing exceptional landline service that keeps our customers connected to what matters most- starting with our seniors who deserve a landline service that...


  • San Mateo, United States Career Group Full time

    An Innovative Global Company is seeking an enthusiastic and driven Senior Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of this acclaimed executive and representation of the company in all communications. This includes overseeing calendars, coordinating meetings, and handling...


  • San Mateo, United States Career Group Full time

    An Innovative Global Company is seeking an enthusiastic and driven Senior Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of this acclaimed executive and representation of the company in all communications. This includes overseeing calendars, coordinating meetings, and handling...


  • San Mateo, United States Career Group Full time

    An Innovative Global Company is seeking an enthusiastic and driven Senior Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of this acclaimed executive and representation of the company in all communications. This includes overseeing calendars, coordinating meetings, and handling...


  • San Francisco, California, United States Cosmic Robotics Full time

    Company OverviewCosmic Robotics is a pioneering enterprise focused on creating autonomous construction solutions aimed at facilitating the transition to renewable energy infrastructures on Earth and beyond. Our mission is centered around the design and implementation of autonomous robots for solar farm construction, which will play a vital role in achieving...


  • San Francisco, California, United States The Goddard School of Saint Charles, MO Full time

    About The Role:The Chief of Staff at The Goddard School of Saint Charles, MO plays a pivotal role in organizing and executing strategic initiatives, facilitating communications with internal and external stakeholders, and leading cross-functional business processes and planning. This position reports directly to the CEO and collaborates closely with...

  • Executive Assistant

    5 days ago


    San Francisco, California, United States productboard Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant & Business Partner to join our team at Productboard. As a key member of our leadership team, you will provide exceptional support to our CEO, driving strategic initiatives and ensuring seamless day-to-day operations.Key Responsibilities:Calendar Management: Oversee and manage...


  • San Francisco, California, United States Thunkable Full time

    About the RoleWe are seeking a highly skilled and experienced Strategic Operations Director to join our team at Thunkable. As the Chief of Staff, you will play a critical role in driving strategic initiatives, streamlining operations, and enhancing organizational efficiency.Key ResponsibilitiesStrategic Planning: Collaborate closely with our CEO to develop...

  • Executive Assistant

    2 days ago


    San Francisco, California, United States productboard Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant & Business Partner to support our CEO in driving the success of our company. As a key member of our leadership team, you will be responsible for providing exceptional support and guidance to our CEO, while also contributing to the development and implementation of our company's...


  • San Francisco, California, United States Fleek Full time

    Position: Executive Assistant to the CEOCompany: FleekLocation: RemoteEmployment Type: Full TimeSalary Range: $60,000 — $75,000 annuallyExperience Required: 3+ yearsRemote Work: YesStock Options: NoVacancies: 1 availableCompany Overview: Fleek operates as a B2B marketplace specializing in wholesale second-hand fashion. We facilitate connections between...


  • San Francisco, California, United States FalconX Full time

    About UsFalconX stands as the premier digital asset platform tailored for institutional clients. We specialize in trade execution, credit and treasury management, prime brokerage, and market-making services. With our extensive global reach, cutting-edge technology, and substantial liquidity, we have successfully facilitated client transactions totaling $1...


  • San Jose, United States Bonsai Robotics Full time

    About Bonsai RoboticsBonsai Robotics' mission is to create the next leap forward in agriculture equipment efficiency by creating a new ecosystem of semi-autonomous robotic machinery. Orchards are dusty, hazard-filled, and GPS-denied. The GPS-based autosteer features that have driven row crop efficiencies cannot function in orchards. Our vision, AI, and...


  • San Jose, United States Bonsai Robotics Full time

    About Bonsai RoboticsBonsai Robotics' mission is to create the next leap forward in agriculture equipment efficiency by creating a new ecosystem of semi-autonomous robotic machinery. Orchards are dusty, hazard-filled, and GPS-denied. The GPS-based autosteer features that have driven row crop efficiencies cannot function in orchards. Our vision, AI, and...


  • San Francisco, California, United States Flint Services Full time

    Position: Executive Partner to the CEOCompany: Flint ServicesLocation: RemoteEmployment Type: Full TimeSalary Range: $90,000 — $110,000 annuallyExperience Required: 1+ yearsAbout Flint Services: Flint Services is dedicated to assisting healthcare organizations in recruiting nurses from abroad. Our innovative software simplifies the complexities of...