Conference Coordinator

2 weeks ago

Atlanta, United States The Georgia Society of CPAs Full time

The Georgia Society of CPAs (GSCPA), a professional association serving nearly 12,000 members, seeks a Conference Coordinator. This position will be responsible for assisting with administrative elements of conference planning, from initial planning stages to on-site administration, communicating with other Society staff, facilities, and conference speakers. This position reports to the Manager, Learning & Development in the Continuing Education Department. This position is primarily a remote work position, but will require less than 20% of working days to be worked at in-person events or attending in-person meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Prepares and manages budgets for selected Society conferences
  • Responsible for all administrative functions for related conferences, including inputting conference data in the Society database and on the website, preparing and sending speaker agreements, compiling speaker materials, evaluations, thank you letters, etc.
  • Communicates with speakers regarding honorarium, materials, and timeline to create a successful conference
  • Consults with the marketing department on the electronic and print marketing of assigned conferences for creation of conference brochures and related marketing materials
  • Assists with audio-visual vendor and event facility regarding the specifics for each on-site conference
  • Assists with day-of conference duties for on-site and live stream conferences; assists with other society events on site as needed
  • Answers member/customer service calls and e-mails and resolves customer concerns on a daily basis
  • Collects, manages and distributes conference materials
  • Assists with invoice processing for facilities, vendors and speakers

QUALIFICATIONS

To be successful in this job, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • General understanding of event and meeting planning processes
  • Ability to proactively set priorities and manage workflow to ensure efficient, timely and accurate completion of responsibilities
  • Ability to interact with others effectively by utilizing good communication and teamwork skills, and use sound judgment in and seeking information and guidance, as needed
  • Ability to consistently display a proactive, positive, customer service focus and demonstrate a dedicated sense of urgency in serving their interests
  • Ability to effectively communicate verbally and in writing
  • Demonstrates and maintains a positive, team-player attitude
  • Possess knowledge and ability to use the appropriate job-related Microsoft Office products and the Internet
  • Understand and aggressively utilizes information technology to maximize efficiency
  • Possess excellent administrative and organization skills
  • Ability to keep multiple projects in process simultaneously
  • Ability to work additional hours and travel as needed
  • Position requires a minimum of 50 mbps. high speed internet, with 100mbps or greater preferred

EDUCATION AND EXPERIENCE

Bachelor's degree from four-year college or university in relevant field or relevant experience in conference/special event/meeting planning or administrative roles; or equivalent combination of education and experience.

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