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Business Support and Administrative

2 months ago

Redmond, United States HonorVet Technologies Full time
Title: Business Support and Administrative - Administrative Assistant 1
Location: Hybrid (REDMOND, WA)
Duration: 06+ months; possible extensions
Job ID: 146903-1

Candidate Requirements
•Years of Experience Required: 2-4 overall years of experience in the field.
•Degrees or certifications required: No degree is required to be eligible for this role.
•Disqualifiers: Candidates with anything against Microsoft's hiring of CS policies will not be eligible for the role.
•Best vs. Average: The ideal resume would contain indicators of experience with executive leadership; strong communication skills; interest in/experience with event planning; growth mindset.
•Performance Indicators: Performance will be assessed based on quality of work and meeting deadlines.

Top 3 Hard Skills Required + Years of Experience
1. Minimum 2-4 years experience with Outlook.
2. Minimum 2-4 years experience with Word.
3. Minimum 2-4 years experience with Excel.

Hard Skills Assessments
•Expected Dates that Hard Skills Assessments will be scheduled: ASAP.
•Hard Skills Assessment Process: The assessment process will include HSA with the Microsoft sponsor.
•Required Candidate Preparation: Candidates should have a resume prepared prior to the assessment.

Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

Primary Responsibilities include:
  • Meeting scheduling in Microsoft Outlook for complex calendars for senior leadership
  • Proactively manage complex calendars, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
  • Manage/coordinate domestic and international travel
  • Prepare and process expense reports
  • Business Support
  • Ensure compliance of administrative operational policies and procedures
  • Process expense report approvals for members of leadership team
  • General team support for All Hands, off-sites and morale events (logistics such as room reservation, room set-up and tech requirements, and catering)
  • Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
  • Maintain a friendly and inviting work environment for the team
  • Assist in space management for the Team
  • Assist with PowerPoint presentations as necessary
  • Help prepare agenda and communication for key team meetings such as All Hands, Managers Meetings, Leadership Meetings

Qualifications include, but are not limited to:
  • Minimum 2-4 years of experience in an office environment, scheduling, and in a fast-paced environment required
  • Balanced skill profile including strong attention to detail, problem solving and decision making under high pressure, organization and time management, and communication skills
  • Ability to work successfully in a corporate nationwide team environment, to include building effective cross-group working relationships and ability to work collaboratively with people at all levels of the organization
  • Ability to accommodate varying work styles and perspectives of diverse individuals and groups
  • Ability to work effectively under pressure, calmly and confidently with a "can-do" attitude
  • Ability to act with appropriate urgency and to make course corrections as needed in response to changing work situations
  • Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
  • Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint
  • Effective written and verbal communications skills required