Senior Events Specialist

Events Marketing Specialist

North America, Remote

Are you an experienced meeting and events planner who enjoys delivering meaningful colleague and client experience through marketing and events, to support the business' goals and objectives?

Aon is looking to recruit an Events Marketing Specialist to join our team based in North America. Within this role you will be responsible for the planning and execution of events for Aon and working with cross-functional teams in a fast-paced environment This role directly reports to the Events Marketing Manager.

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are enthusiastic about helping our colleagues and clients succeed.

Aon is a leading global strategy consulting firm passionate about the insurance industry. We partner with our clients to identify profitable growth opportunities and improve operational efficiency for their business.

What the day will look like:

Become a trusted member of our Events Marketing Team in the Center of Excellence for Events and Partnerships by supporting and/or owning delivery of magnificent event experiences. All planned job responsibilities for the Events Marketing Specialist role are listed below. However, listed responsibilities are subject to change based on shifting business needs and additional responsibilities may be added to the role over time.

• Support our Events Marketing Team with the production of events from conception to completion with the goal of quickly owning all aspects of the event planning process for select events, which includes design and production, budgeting, venue selection, and logistical support.
• Planning and executing of external and internal events, conferences, hospitality, and sponsorships (physical, virtual and hybrid)
• Managing key dates and timelines of multiple events simultaneously, including building plans which consider guest experience, budget, timeline, communication requirements, and workplace that oversees all project workstreams.
• Cross-functional collaboration with other marketing teams on event management processes, including Digital, Creative, Communications and Content, providing advice on best-in-class methods for each event and audience type.
• Engaging with business leaders to understand their business goals and to align our events accordingly.
• Communicating with relevant stakeholders to keep them informed of the event progress, logistics and post-event follow-up.
• Developing and maintaining strong relationships with industry conference organizers, partnering with procurement to secure the best rates and sponsorship benefits to maximize budget.
• Creating and sharing attendee reports and event data, post event reports, opportunities and measuring actionable ROI, budget reconciliation, promotion of follow-up activities, and guest feedback to demonstrate the value of events to the business and use learning's to refine and improve future events.
• Managing and reconciling event spend and budgets, processing all related payments.
• Supporting event and compliance approval process.
• Staff management pre, during and post event, of all event personnel including colleagues, venue staff and production crew.
• Attending selected events to lead / assist in end-to-end event delivery to ensure a smooth, successful event.
• Ensuring brand standards are consistently applied across event assets.
• Recommending event process improvements to drive prospect attendance and leads to meet revenue and lead expectations.
• Updating our marketing calendar and events website.
• Maintaining inventory of event materials and supplies including ordering and shipping
• Owning event setup in our event management technology system for hosted events and webinars, including building and maintaining registration websites, electronic invitations, and confirmations for each event, understanding system capabilities and reporting parameters to ensure data is captured appropriately and for improving productivity and customer experience.
• Any other ad hoc duties as agreed.

Skills and experience that will lead to success:

Strong candidates for this position will be able to demonstrate the following experience and skills that will lead to success:

• Minimum of 3-5 years confirmed experience in marketing and event management in a global professional services or agency environment; in-person, hybrid, virtual experience a requirement.
• Seamless coordination and execution of complex event logistics from start to finish.
• Analytical and critical thinking with an ability to focus on the bigger picture and intricate details.
• A team player, with a can-do attitude who enjoys working as part of a high performing team, but also has confidence to work independently.
• Must have a positive and friendly manner, confidence, and professionalism, with a strong service orientation, high degree of flexibility, and the ability to work under pressure.
• Creative thinking in elevating the team's client events program, designing events that support marketing objectives ensuring that the format, audience experience and return on investment are carefully considered.
• Stellar written and verbal communications skills with the ability to operate and liaise confidently to interact and communicate effectively with a variety of audiences at all levels of seniority, across functions and geographies.
• Excellent organizational, problem-solving, negotiation and time management skills, with an ability to manage multiple projects independently.
• Experience and knowledge of project management and budgeting principles, methodologies, and tools.
• Ability to share an impressive portfolio of previously managed events that produced prominent levels of guest satisfaction and strong business results.
• Hands-on experience using Cvent, or similar event management technologies, for event registrations, invitations, tracking, and reports.
• Knowledge of marketing & events technologies including Eloqua, ON24, Monday.com, Salesforce, Marketo and other CRM and marketing technologies
• Advanced proficiency in Microsoft Office, especially in Excel, PowerPoint, and Word
• Ability to travel nationally and regionally to provide on-site event logistics support when required.
• A bachelor's degree or higher, preferably with a major in business, marketing, hospitality or tourism from an accredited college or university.

Creating amazing corporate events is challenging work. It requires a unique mix of skill, humility, grit, diligence and a sincere desire to help others. If you're passionate about producing great events, ready to accelerate your corporate events career in a global professional services environment, and feel like you have the traits listed above, let's talk

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Pay Transparency Laws:

The salary range for this position (intended for U.S. applicants) is $61,600 to $85,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

The salary range reflected is based on a primary work location of Chicago, IL. The actual salary may vary for applicants in a different geographic location.

This position is eligible to participate in one of Aon's annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

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