Event Coordination Specialist
2 weeks ago
Job Overview: Talent Software Services, Inc. is seeking an Event Manager for a contract role.
This position offers an excellent opportunity for professional growth and development.
Role Overview: The chosen candidate will be responsible for providing comprehensive operational and coordination support for both internal and external events across various business sectors for the organization.
These events are prominent and involve interaction with clients and senior executives.
The responsibilities include managing registrations, executing events on-site, sourcing vendors and suppliers, as well as conducting venue research and negotiations.
The candidate must represent the organization with professionalism and integrity.
The selected individual will become part of a well-established and collaborative team, working closely with multiple stakeholders.
Regular team meetings, check-ins, and training sessions will be part of the role.
There is potential for extension or conversion to a permanent position.
Key Responsibilities:
- Deliver exceptional client experiences through expertly managed events and meetings.
- Oversee the execution of internal and external conferences and events for cross-border teams.
- Develop and maintain event calendars and manage Cvent requirements.
- Provide strategic guidance to clients regarding event logistics and details based on objectives.
- Facilitate participation of executives and clients in events and conferences.
- Collaborate with colleagues and client personnel during meetings, events, and conferences.
- Offer administrative support related to online registration management and onsite event assistance as needed.
- Assist in fostering collaboration between Canadian and U.S. Event-Based Marketing Teams.
- Ensure adherence to standards across all conferences and events.
- Maintain quality control for all events and conferences.
Qualifications:
- At least 3 years of experience in event management or coordination.
- Willingness to travel within the U.S. and Canada.
- Professional demeanor with the ability to engage with senior executives and clients.
- Team-oriented, motivated, self-starter with strong learning capabilities.
- Ability to work effectively under pressure and manage multiple projects simultaneously.
- Excellent verbal and written communication skills.
- Proficient in building and maintaining relationships with a diverse range of stakeholders.
- Strong organizational skills and attention to detail.
- Creative problem solver with negotiation skills.
- Proficient in MS Office Suite and Adobe Acrobat Pro.
- Experience with Cvent is preferred.
- A university degree is preferred.
Preferred Qualifications:
- Certified Meeting Professional (CMP) or membership in Meeting Professionals International (MPI) is a strong asset.
- Outgoing personality with comfort in face-to-face interactions.
- Previous experience in event management within financial institutions or corporate settings.
If this position aligns with your expertise, we encourage you to consider this opportunity.
Talent Software Services, Inc. has been providing consulting opportunities to talented individuals since 1987, offering a range of options including contract, contract-to-hire, and permanent placements.
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