Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)

2 months ago

Chesapeake, United States City of Chesapeake Full time

The Deputy Clerk II will start in the criminal division and expected to be cross trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge's orders and probation violations in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably court experience but will train prior general or juvenile domestic courtroom experience. Other tasks but not limited to include researching guidelines and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management ( CCMS ) and financial management systems ( FAS ). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.

Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, including case entry, capias, accurately and timely which affect one's life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tecum and those returned, Commonwealth Attorney subpoenas for witnesses, witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards, and other duties assigned. Entering new cases i.e., lower courts and certified cases appeals

Required Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires an associate's degree or any equivalent combination of education and court experience or a closely related field.

EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.

SPECIAL CERTIFICATIONS AND LICENSES :None

SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications
Circuit (CC), General District ( GDC ) or Juvenile Domestic Relations ( JDR ) experience
Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency.
Capable of cross-training within the criminal and civil divisions.
Customer-relations with court related background
Proficient in all Microsoft and Excel Technology, including CCMS and FAS knowledge
Ability to draft legal documents
Accurately able to multi-task at a high volume
Experienced in handling confidential paperwork

  • Courtroom Clerk

    3 months ago

    Chesapeake, United States City of Chesapeake Full time

    Job Description The Courtroom Clerk (Deputy Clerk III )will be in the criminal division which shall include courtroom. Must be able to work up under stress. This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary...

  • Courtroom Administrative Specialist

    1 week ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Overview The Courtroom Administrative Specialist (Deputy Clerk III) will be positioned within the criminal division, specifically focusing on courtroom operations. This role requires the ability to perform effectively under pressure. The primary responsibility of this position is to provide essential administrative support to judges, attorneys,...

  • Deputy Clerk of Circuit Court I

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe Deputy Clerk I will start in land records and deeds and eventually could be cross trained for other divisions. The Deputy Clerk I is responsible for a variety of administrative tasks in support of the circuit court functions, as well as indexing and recording documents such as deeds, deeds of trust into the court's automated system and...

  • Assistant Supervisor, Clerk of Circuit Court

    3 months ago

    Chesapeake, United States City of Chesapeake Full time

    Job Description The purpose of the job classification (class) is to assist the Criminal Division Supervisor meet short and long-term division goals and to help manage the office in an efficient and effective manner. The job class is responsible for staff supervision and providing problem solving and technical support for the criminal division. The job class...

  • Criminal Court Administrator

    1 week ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Overview The Judicial Support Specialist (Deputy Clerk III) will be positioned within the criminal division, specifically focusing on courtroom operations. This role requires the ability to perform under pressure. The primary responsibility involves delivering essential administrative support to judges, attorneys, defendants, and court staff.This...

  • Deputy Clerk of Circuit Court II/ Probate

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe Deputy Clerk II will start in probate division and eventually could be cross trained for other divisions. Scheduling appointments for the public who need to Probate estates, file for Guardianships, Conservators, and any other needs, i.e., able to handle financial, real estate and legal matters. When receiving applications for Probate...

  • Deputy Clerk of Circuit Court II/ Probate

    2 weeks ago

    Chesapeake, United States Professional Diversity Network Full time

    City of Chesapeake The Deputy Clerk II will start in probate division and eventually could be cross trained for other divisions. Scheduling appointments for the public who need to Probate estates, file for Guardianships, Conservators, and any other needs, i.e., able to handle financial, real estate and legal matters. When receiving applications for Probate...

  • Deputy Clerk of Circuit Court I

    2 weeks ago

    Chesapeake, United States Professional Diversity Network Full time

    City of Chesapeake The Deputy Clerk I will start in land records and deeds and eventually could be cross trained for other divisions. The Deputy Clerk I is responsible for a variety of administrative tasks in support of the circuit court functions, as well as indexing and recording documents such as deeds, deeds of trust into the court's automated system and...

  • Courtroom Administrative Specialist

    1 week ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Position OverviewThe Courtroom Administrative Specialist plays a crucial role within the criminal division, providing essential support to judges, attorneys, defendants, and court staff. This position requires the ability to perform effectively under pressure and manage multiple tasks simultaneously.Key ResponsibilitiesAssist in the administration of...

  • Judicial Support Clerk

    3 days ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Overview The Courtroom Administrative Specialist (Deputy Clerk III) will serve in the criminal division, which encompasses courtroom responsibilities. This role requires the ability to perform under pressure. The primary responsibility of this position is to provide essential administrative support to judges, attorneys, defendants, and court staff.This...

  • Criminal Court Administrative Assistant

    1 week ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Position OverviewThe Courtroom Operations Specialist plays a crucial role in the criminal division, providing essential administrative support to judges, attorneys, defendants, and court personnel. This position requires the ability to perform effectively under pressure and manage multiple tasks simultaneously.Key ResponsibilitiesPrepare and manage all...

  • Deputy Clerk Circuit Court III/Criminal case entry

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe Deputy Clerk III will be in the criminal division which shall include receipt any cash bonds, received from lower courts or magistrates. New case entry and processing including all new cases from lower courts. Assign new case numbers and distribute list to Commonwealth's attorney, GDC and JDR. Enter and process all sealed indictments,...

  • Deputy Clerk Circuit Court III/Criminal case entry

    2 weeks ago

    Chesapeake, United States Professional Diversity Network Full time

    City of Chesapeake The Deputy Clerk III will be in the criminal division which shall include receipt any cash bonds, received from lower courts or magistrates. New case entry and processing including all new cases from lower courts. Assign new case numbers and distribute list to Commonwealth's attorney, GDC and JDR. Enter and process all sealed indictments,...

  • Deputy Clerk

    3 months ago

    Chesapeake, United States Commonwealth of Virginia Full time

    Job Duties This Deputy Clerk (Grade 8) position is assigned docketing and operational responsibilities in a high volume office with frequent, critical deadlines. This position must ensure court instructions are executed correctly and legal papers are prepared with accuracy and in accordance with appropriate policies. In addition, this Deputy Clerk will...

  • Deputy Clerk-Chesapeake GDC-Part-Time

    3 months ago

    Chesapeake, United States Commonwealth of Virginia Full time

    Job Duties This Deputy Clerk (Grade 8) position is assigned docketing and operational responsibilities in a high-volume office with frequent, critical deadlines. This position must ensure court instructions are executed correctly and legal papers are prepared with accuracy and in accordance with appropriate policies. In addition, this Deputy Clerk will...

  • Civil Engineer II

    4 days ago

    Chesapeake, United States Disability Solutions Full time

    Working Title of Vacant PositionCivil Engineer IIJob Type: Full TimePosting Type: PublicNumber of Vacancies: 2Department: PUBLIC UTILITIESDivision: PUB UTIL TECHNICALRequisition Number: 2024197Number of hours worked per week: 40Work Schedule: Monday Friday 8:00 AM 5:00 PM 306 Cedar Road Chesapeake City Hall | Occasionally- Up to 1/3 of the time.Work Site...

  • Customer Service Clerk I

    3 months ago

    Chesapeake, United States City of Chesapeake Full time

    Do you enjoy serving others? Are you detail oriented? This could be the job for you! The Customer Service Clerk I will require the identification and resolution of data inaccuracies from Field Mechanic's Log Sheets, perform calculations and adjustments, input/correct account data, research account information. The Customer Service Clerk I will prepare work...

  • Licensed Clinician II LPC/LCSW

    1 day ago

    Chesapeake, United States City of Chesapeake Full time

    The Licensed Clinician II operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs including but not limited to significant emotional...

  • Administrative Support Specialist

    10 hours ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job SummaryThe City of Chesapeake is seeking a highly organized and detail-oriented individual to join our Sheriff's Office team as a Clerk. In this role, you will be responsible for processing and reviewing legal documents, maintaining accurate records, and providing exceptional customer service.Key ResponsibilitiesProcess and review legal documents, such...

  • Licensed Clinician II LPC/LCSW

    2 days ago

    Chesapeake, United States City of Chesapeake (VA) Full time

    The Licensed Clinician II operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs including but not limited to significant emotional...