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Deputy Clerk of Circuit Court I

2 months ago

Chesapeake, United States Professional Diversity Network Full time
City of Chesapeake The Deputy Clerk I will start in land records and deeds and eventually could be cross trained for other divisions. The Deputy Clerk I is responsible for a variety of administrative tasks in support of the circuit court functions, as well as indexing and recording documents such as deeds, deeds of trust into the court's automated system and processing the relevant documents. This class is responsible for verifying and researching land records, entering data, processing documents, retrieving information, collecting fees, maintaining cash drawer, receiving, screening and responding to a variety of inquiries by telephone, in person and providing assistance to banks, title companies, attorneys, and appropriate personnel. This class is responsible for marriage licenses filing, copying, and scanning plats and other documents. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
This will allow our supervisor to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk I must multitask in order to be able to start and stop what they are doing.The Deputy Clerk I, involves entering various data and involving organizing and maintaining information into Logan and city computer systems i.e., marriage licenses, verifying judgements, UCC. Responsible for researching guidelines, departmental records and updating correctly cases. Tasks but not limited to: deeds processing (responses, request and scanning), receipt copy accounts, daily mailouts, DD214, e-filing, record deeds.Prepares reports, correspondence, forms and other legal documents as required, including filing and scanning documents appropriately. Receive, distribute, and process incoming mail and prepare outgoing documents for postal service. Must be able to work with customers whether front counter, telephone or written requests. Customer service is a must and attention to details.The Deputy Clerk I develops work methods and sequences under general supervision.
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