Assistant Supervisor, Clerk of Circuit Court
7 months ago
Job Description
The purpose of the job classification (class) is to assist the Criminal Division Supervisor meet short and long-term division goals and to help manage the office in an efficient and effective manner. The job class is responsible for staff supervision and providing problem solving and technical support for the criminal division. The job class also coordinates workflow, provides training, interprets policy, and delivers reports and updates to division leadership. The job class works within a general outline of work to be performed under general supervision.Provides managerial support to the criminal supervisor (Chief Deputy Clerk I) and other criminal division staff.
Supervises all subordinate staff including, training, assigning, and evaluating work, and provides coaching and counseling to develop staff skill set. Writes and conducts employee performance reviews.
Ensures day-to-day operations of the Criminal Division run smoothly.
Supervises preparation and maintenance of criminal records and files.
Oversees and prepares courtroom assignments, motions day, trials, and grand jury proceedings.
Prepares the Daily Docket.
Serves as evidence room custodian; ensures status of all evidence is accurately recorded by staff members; ensures return of documents, charts, pictures, photographs, records, and other evidence.
Every Monday administers CR45 (DNA report) and fingerprints for the CCRE interstate police reports.
Tracks and reports via CR18 (concluded cases) on a daily basis that appeared on the docket, must follow up with the courtroom clerks.
Complete CR32 monthly reports of all closed cases.
Maintains the Empty Index Report.
Responsible for auditing, processing, and submitting jail cards to the Sheriff on a daily basis.
Reviews and provides fiscal data for preparation of the annual budget.
Oversees and monitors expenditures and reviews invoices for accuracy to avoid double billing.
Assists with development and delivery of training materials; assists in development and enforcement of policies/procedures.
Supervisors with development and technical training materials
Assists with inventory maintenance to include ordering supplies and monitoring invoices.
Attends and/or conducts staff meetings and attends conferences/training seminars to improve professional skills.
Prepares and maintains operating budget for assigned area, monitors expenditures
Responsible for Kronos criminal division time sheet
Screens incoming telephone calls and visitors; provides information, resolves criminal problems/issues, directs calls, emails, and visitors to appropriate personnel.
Performs other duties as assigned. Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to a bachelor’s degree in business administration, public administration, or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a
minimum of three years of related, full-time equivalent experience in administrative support and supervision.
SPECIAL CERTIFICATIONS AND LICENSES:Must complete Financial Accounting System (FAS), Circuit Case Management System (CCMS) and Circuit Imaging System (CIS6) training by the state within one month of hire.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term departmental needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Prior supervisory experience, previous experience working with judges a plus. Must have circuit court experience or transferrable skills and knowledge from the lower courts, (minimum of 5 years) Experience should include but not limited to: courtroom experience, processing of appeals , DARS, supreme court, general district court, juvenile and domestic relations court. Must be familiar with criminal and civil procedures, and able to process motions, orders, new suits etc. Communicate professionally to all customers, i.e. judges, commonwealth’s attorney, attorneys, public safety officials, law enforcement, probation officers, magistrates, and public at large.
Has the ability to accurately perform and pay attention to details.
Proficient in all Microsoft and Excel Technology
Ability to draft legal documents
Accurately able to multi-task at a high volume
Experienced in handling confidential paperwork
Exceptional customer-relations background
Experience in managing and coordinating staff
-
Courtroom Clerk
7 months ago
Chesapeake, United States City of Chesapeake Full timeJob Description The Courtroom Clerk (Deputy Clerk III )will be in the criminal division which shall include courtroom. Must be able to work up under stress. This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary...
-
Deputy Clerk
7 months ago
Chesapeake, United States Commonwealth of Virginia Full timeJob Duties This Deputy Clerk (Grade 8) position is assigned docketing and operational responsibilities in a high volume office with frequent, critical deadlines. This position must ensure court instructions are executed correctly and legal papers are prepared with accuracy and in accordance with appropriate policies. In addition, this Deputy Clerk will...
-
Deputy Clerk-Chesapeake GDC-Part-Time
7 months ago
Chesapeake, United States Commonwealth of Virginia Full timeJob Duties This Deputy Clerk (Grade 8) position is assigned docketing and operational responsibilities in a high-volume office with frequent, critical deadlines. This position must ensure court instructions are executed correctly and legal papers are prepared with accuracy and in accordance with appropriate policies. In addition, this Deputy Clerk will...
-
Chesapeake, Virginia, United States City of Chesapeake Full timeAbout the Job We are seeking an experienced Criminal Division Supervisor to join our team in the City of Chesapeake. As a key member of our criminal division, you will be responsible for supervising staff, providing technical support, and coordinating workflow. Key Responsibilities Supervise subordinate staff, including training, assigning, and evaluating...
-
Customer Service Clerk II
2 weeks ago
Chesapeake, United States City of Chesapeake Full timeAre you a highly motivated individual with a passion for helping others? Do you thrive in a team-oriented environment where your contributions make a real difference? If so, the City of Chesapeake Public Utilities Department invites you to apply for the position of Customer Service Clerk II!As a Customer Service Clerk II, you will play a vital role in...
-
Front Desk Clerk
3 weeks ago
Chesapeake, United States Labor Finders Full timeYour Job Are you interested in organizing an office, handling important information, and making a business run? Do you have good interpersonal skills and like interacting with co-workers, clients, and superiors? If this sounds like the challenge you're looking for, then a job as a Front Desk Clerk could be the right fit for you. We're searching for a...
-
Parts Clerk
1 week ago
Chesapeake, United States PeopleShare Inc Full timeKeep Things Running Smoothly - Become Our Next Parts Clerk! Parts Clerk Job Details: Schedule: M-F 8am-5pm Pay Rate: $20/hr Parts Clerk Job Description: Data entry / Keeping parts prices current in system Locating products and parts through various networks for customers and other departments Assisting customers over the phone, in person, and/or over...
-
Customer Service Clerk I
1 week ago
Chesapeake, United States City of Chesapeake Full timeAre you a highly motivated individual with a passion for helping others? Do you thrive in a team-oriented environment where your contributions make a real difference? If so, the City of Chesapeake Public Utilities Department invites you to apply for the position of Customer Service Clerk II! As a Customer Service Clerk I, you will play a vital role in...
-
Customer Service Clerk II
4 days ago
Chesapeake, United States City of Chesapeake Full timeAre you a highly motivated individual with a passion for helping others? Do you thrive in a team-oriented environment where your contributions make a real difference? If so, the City of Chesapeake Public Utilities Department invites you to apply for the position of Customer Service Clerk II! As a Customer Service Clerk II, you will play a vital role in...
-
Parts Clerk
1 week ago
Chesapeake, United States PeopleShare Full timeKeep Things Running Smoothly – Become Our Next Parts Clerk! Parts Clerk Job Details:Schedule: M-F 8am-5pmPay Rate: $20/hr Parts Clerk Job Description: Data entry / Keeping parts prices current in systemLocating products and parts through various networks for customers and other departmentsAssisting customers over the phone, in person, and/or over email...
-
PeopleShare Inc | Parts Clerk
1 week ago
chesapeake, United States PeopleShare Inc Full timeKeep Things Running Smoothly - Become Our Next Parts Clerk!Parts Clerk Job Details: Schedule: M-F 8am-5pm Pay Rate: $20/hr Parts Clerk Job Description: Data entry / Keeping parts prices current in system Locating products and parts through various networks for customers and other departments Assisting customers over the phone, in person, and/or over...
-
Tool Room Inventory Clerk
3 months ago
Chesapeake, United States Tidewater Staffing Full timeTidewater Staffing is currently seeking Tool Room Inventory Clerks for work located in Chesapeake, VA.Job Description for Tool Room Inventory Clerk:We are looking for detail-oriented, hard-working Inventory Clerks to join a team in the Chesapeake area. Candidates will have prior experience and excellent math skills for balancing records.An Inventory...
-
Licensed Program Supervisor
6 months ago
Chesapeake, United States City of Chesapeake Full timeJob Description The ES Program Supervisor will ensure the effective management of ES services at CIBH and CIT sites 24 hours a day/365 days a year. Duties will include direct supervision of Senior Clinicians, as well as oversight of program operations and services, including but not limited to the following: management of the pre-admission screening process,...
-
Accounting Clerk
2 months ago
Chesapeake, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Accounting Clerk to join our team in the Hi Tech Engineering industry, located in CHESAPEAKE, Virginia. As an Accounting Clerk, you will play a crucial role in managing general accounting tasks, ensuring accuracy and completeness of financial records, and providing support for audits and reporting requirements....
-
HR/Payroll Assistant
1 month ago
Chesapeake, United States PeopleShare Inc Full time"Kickstart your career in HR and payroll-join our supportive team today!" HR Assistant Job Details: Schedule: 8am-5pm M-F Pay Rate:$20-$22/hr HR Assistant Job Description: Assists with payroll - processes payroll for all employees in 4 dealerships Assists with HR tasks such as benefits and onboarding new employees Requirements: HR Assistant Job...
-
Assistant City Attorney III
6 months ago
Chesapeake, United States City of Chesapeake Full timeJob Description Are you a professional looking to serve the community? Join our team! The City of Chesapeake is seeking an experienced individual to fill the role of Assistant City Attorney III. The successful candidate will render high level legal services to the City of Chesapeake and assist with oversight of departmental operations. The position is...
-
Benefit Programs Supervisor
7 months ago
Chesapeake, United States Commonwealth of Virginia Full timeHiring Range: $60,435 to $99,718 Full Time or Part Time: Full Time Title Description- : Must apply using this link to be considered for the job posting. This is the supervisory level in the occupational group. Employees supervise Specialists who determine eligibility for government assistance programs and a variety of other staff. Employees train,...
-
Assistant Project Manager
5 months ago
Chesapeake, United States PeopleShare Inc Full timeExciting Opportunity for an Assistant Program Manager: Masterfully Orchestrate Ship Service Contracts with Precision and Expertise in Chesapeake, VA! Benefits: Medical Dental and Vision 401k/Roth 4% match, 100% vested from day one Vacation Holiday Assistant Program Manager Job Details: Schedule: 7a-4p M-F Pay Rate: $65,000-$70,000 The Assistant...
-
Commercial Electrician
7 months ago
Chesapeake, United States Watson Electrical Construction Co Full timeGeneral Summary: Electricians report to a Foreman and perform assigned functions in accordance with Watson Electrical's policies and procedures. Work will consist of installation, alterations, additions and/or repairs of electrical systems, equipment and associated materials within the electrical construction industry. Preferred Job Skills: ...
-
Chesapeake, United States City of Chesapeake Full timeAthletic Maintenance Coordinator is responsible for working with the Athletic Staff with all phases of athletic field preparations, maintenance and operations, which includes some public school athletic facilities.Some of the key duties of Athletic Maintenance Coordinator include operating equipment, field maintenance, turf development, performing...