Facility Administrative Assistant

2 months ago

Lorton, United States Covanta Full time

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today

About the role

Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance.

Position Responsibilities:

  • Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested
  • Communicates Corporate, Regional and Facility announcements and programs
  • IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable
  • Liaison for Dimensions/timekeeping assistance and resolving issues
  • Liaison with Payroll for Job Status Change processing, recordkeeping of changes
  • Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
  • Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
  • Maintain facility documents and offsite storage in accordance with the document retention policy
  • Support community relations and other projects
  • Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
  • Basic accounting/purchasing duties (AR, data entry)
  • Supports the Facility Manager and other members of the management staff as needed
  • Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements
Preferred shift: 7:30am to 4pm, on-site, occasional overtime

Qualifications:
  • GED/HS Diploma
  • Advanced knowledge level in MS Excel, PowerPoint and Outlook
  • At least 5 years of experience in Executive Admin/Office Admin
  • Accounting-based functions or in a related area (preferred)
  • Excellent time management skills and ability to multi-task and prioritize work
Physical Demands:

While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.

What Reworld Offers You:
  • Health Care Benefits - start 1st day of employment
  • Wellness Program Incentives & Rewards
  • 401k - match up to 7%
  • Paid Time Off (Vacation & Holiday)
  • Paid Parental Leave
  • Short-Term & Long-Term Disability Benefits
  • Tuition Reimbursement
  • Employee Referral Bonus


#LI-JA2

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

Know Your Rights (Click to view poster)

Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.

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