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Recreation Events Manager

2 months ago

Augusta, United States Georgia Local Government Personnel Association Full time

T he purpose of this classification is to manage the operations and staff involved in providing special events and activities for Consolidated Government citizens.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Manages, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Organizes, prioritizes, and assigns work activities for special events: prioritizes work activities to meet objectives; ensures subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex and problem situations and provide technical expertise; and provides progress and activity reports to Deputy Director. Develops, coordinates, and implements special events: creates, develops and schedules events; establishes, updates and maintains timelines; secures event site; designs event flow, crowd layout and control, etc.; creates event budgets; and manages and oversees approved budgets. Promotes Consolidated Government venues: builds relationships with potential clients and corporate sponsors; recruits concerts, festivals and other events; coordinates and develops proposals and plans itineraries for prospective industry representatives and corporate sponsors; conducts site tours; prepares and provides information materials; maintains communication and works closely with a variety of local, regional or national agencies, businesses and clients. Promotes the use of the Consolidated Government facilities and venues; schedules and coordinates private rentals; monitors event calendar, available space and dates, pending and signed contracts, and related activities; conducts facility tours; verifies agreements with clients; coordinates third party service contractors for lighting and sound, concessions, security etc.; ensures fulfillment of negotiated contracts; and provides onsite management, technical expertise, advice, and direction. Coordinates pre event activities; prepares and distributes documentation to departmental staff.; provides event information for publication; coordinates third party service contraction including preparing Requests for Proposal and Requests for Bid, negotiating contracts, etc.; attends meetings to ensure job responsibilities for event requirements are delegated; gathers and purchase supplies and prizes; obtains appropriate licenses and permits; ensures site appropriateness and readiness including safety, electrical, maintenance, rash, insect control, etc. Coordinates post-event activities; monitors tear down and clean up after events; conducts assessment and evaluation of events; prepare report of assessment to summarize outcome of events; develops recommendations for improvements and modifications. Manages, maintains, publishes and distributes a monthly and yearly calendar for events and activities: enters and updates event information on department website; and responds to questions and requests for information. MINIMUM REQUIREMENTS

Education:

Bachelor’s Degree in Marketing, Public Relations or a related field

Experience:

Five years of progressively responsible experience in event planning or venue management, to include lead or supervisory experience

Knowledge/Skills/Abilities: Considerable knowledge of principles and practices of management and supervision, recreation administration, program development and implementation. Familiarity of laws, ordinances, county and departmental policies and procedures, budgetary processes and procedures, programs, activities and facilities. Proficient in planning and coordinating large groups, supplies, volunteers, maintenance, public relations, and use of the media. Mastery of basic accounting and mathematics and operating modern office equipment. Good communication skills, both oral and written. Demonstrated ability to work independently and to supervise others. Licensing/Certification: Possession of a valid driver’s license with good driving history. If State license is other than Georgia or South Carolina, applicant must obtain a license in Georgia or South Carolina within 30 days of employment. Must obtain and possess CPR and AED certifications

PERFORMANCE APTITUDES: Data Utilization : Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles. Human Interaction:

Requires the ability to work with others to coordinate the more complex programs and more complex problems associated with the responsibilities of the job. Often represents the department and/or organization when dealing with others. Equipment:

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal:

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Math:

Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Functional Reasoning:

Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning:

Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Physical Abilities:

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements:

Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors:

Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, bright/dim lights, animal/wildlife attacks, animal/human bites, or rude/irate customers. OTHER

This position requires staff call up in an emergency situation.

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