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Special Events Coordinator

2 months ago

Augusta, Maine, United States City of Augusta GA Full time
Salary: $57,003.00 Annually

Location: Augusta, GA

Job Type: Full Time Permanent

Department: PARKS AND RECREATION

DESCRIPTION

The primary objective of this role is to oversee the management and coordination of events and activities for the citizens of the Consolidated Government.

KEY RESPONSIBILITIES
  • Supervises and evaluates team members, addressing employee concerns, directing tasks, providing guidance, and conducting performance reviews.
  • Plans, organizes, and assigns tasks for special events, ensuring that resources are allocated effectively and monitoring progress to meet established goals.
  • Designs, develops, and executes special events, including budget creation and management, event scheduling, and site selection.
  • Enhances the visibility of Consolidated Government venues by fostering relationships with potential clients and sponsors, coordinating events, and conducting site tours.
  • Facilitates the use of facilities for private events, managing rental schedules, contracts, and third-party service providers to ensure successful event execution.
  • Coordinates pre-event logistics, including documentation preparation, supply procurement, and compliance with safety and licensing requirements.
  • Oversees post-event evaluations, including cleanup and assessment, to provide insights for future improvements.
  • Maintains and updates a comprehensive calendar of events and activities, ensuring accurate information is available to the public.
MINIMUM REQUIREMENTS

Education: Bachelor's Degree in Marketing, Public Relations, or a related field

Experience: Five years of relevant experience in event planning or venue management, including supervisory roles.

Knowledge/Skills/Abilities:
  • In-depth understanding of management principles, recreation administration, and program development.
  • Familiarity with relevant laws, policies, and budgetary processes.
  • Expertise in organizing large-scale events, managing resources, and engaging with the media.
  • Strong mathematical skills and proficiency in modern office technology.
  • Excellent communication skills, both verbal and written.
  • Ability to work independently while effectively supervising a team.
Licensing/Certification:
  • Valid driver's license with a clean driving record. If the state license is from outside Georgia or South Carolina, the applicant must obtain a license in Georgia or South Carolina within 30 days of employment.
  • Must obtain and maintain CPR and AED certifications.
OTHER

This position may require staff to be on call during emergencies.

The job description above is intended to convey the general nature and level of work performed by employees in this classification. It is not designed to be an exhaustive list of all duties, responsibilities, and qualifications associated with this role.