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Facilities Coordinator

1 month ago

San Jose, United States Automation Anywhere Full time
About Us:

Automation Anywhere is a leader in AI-powered process automation that puts AI to work across organizations. The company's Automation Success Platform is powered with specialized AI, generative AI and offers process discovery, RPA, end-to-end process orchestration, document processing, and analytics, with a security and governance-first approach. Automation Anywhere empowers organizations worldwide to unleash productivity gains, drive innovation, improve customer service and accelerate business growth. The company is guided by its vision to fuel the future of work by unleashing human potential through AI-powered automation. Learn more at www.automationanywhere.com

Our opportunity:

Are you a dynamic and versatile professional seeking a rewarding role in facilities management and administration? We are looking for a dedicated Facilities Coordinator to join our team You'll assist overseeing building maintenance, supporting company programs and audits, and coordinating both internal and external events. Additionally, you'll maintain our lobby and reception area, welcome visitors, and manage corporate directories. You'll also serve as a backup to the receptionist as needed, including breaks and lunches. If you have experience in reception, security, and facilities management, along with proficient computer skills, we want to hear from you. Join us and be a crucial part of our team, ensuring a safe, secure, and efficient workplace for everyone

Location:

This role is required to be onsite daily at our San Jose, CA corporate office between 8am - 5pm.

You will make an impact by being responsible for:
  • Managing vendors and oversee utilities, facilities services, security, and HVAC systems
  • Administering and maintain facilities systems, including access control, security, CCTV, safety, helpdesk, and mass notifications
  • Overseeing building and infrastructure maintenance, equipment upkeep, and annual preventative maintenance programs
  • Supporting company programs, trainings, and audits, including EAP, safety, security, ISO, SOC2, BCP, OSHA, and ESG
  • Coordinating and providing support for both internal and external company events
  • Handling project management tasks, creating and managing spreadsheets, project trackers, and regular reports
  • Maintaining the lobby and reception area, serving as a backup to the receptionist during breaks and lunches
  • Greeting welcome, and direct visitors appropriately, and notify company personnel of visitor arrivals
  • Maintaining corporate directories and telecommunications systems
  • Following and enforcing company security procedures, and manage building access and CCTV systems
  • Ordering and managing inventory for kitchen, office, and other supplies
  • Restocking kitchen and office supply cabinets daily
  • Performing light cleaning around the facility as needed
  • Handling mail processing, shipping, and receiving
  • Assisting other departments on an ad hoc basis
You will be a great fit if you have:
  • High School Diploma required. 2-year Degree preferred
  • 3+ years of work experience in facilities, security and reception
  • Ability to be onsite daily M-F 8am to 5pm with occasional weekends and 24/7 emergency coverage, as necessary
  • Computer and MS Office skills
  • Telephone usage in a business environment
  • Inventory and supply management
  • Vendor Management
  • Systems Administration experience
  • Knowledge and use of hand tools
  • Ability to lift 25+ pounds and climb a ladder
You excel in these key competencies:
  • Organized and great time management skills
  • Maintain professionalism in a busy environment with multiple priorities
  • Customer Focus and Service oriented
  • Good communication skills and a great attitude
The hourly rate for this position is $24.00 - $28.00. The hourly rate offered is determined through a review of education, industry experience, training, knowledge, skills, and abilities of the applicant in alignment with market data and other factors.

Ready to Revolutionize Work? Join Us.

This is an opportunity to work with a global, passionate team pioneering technology that's redefining the way people work, everywhere. Join us and discover the many ways that you can have an impact, achieve your potential, and go be great.

#LI-JS1

Benefits and perks you'll appreciate:
  • Flexible work schedule / remote roles
  • Unlimited Personal Time Off
  • 12 holidays off per year
  • 4 days volunteer time off per year
  • 4 company "Achievement" days off per year
  • Variety of health care and well-being benefits
  • Paid family/parental leave
  • We are a designated "Best Place to Work" for 2 years in a row Learn more here
  • Newsweek's Top 100 Most Loved Workplaces in America 2023 - Learn more here


Automation Anywhere is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.

If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email recruiting@automationanywhere.com.

All unsolicited resumes submitted to any @automationanywhere.com email address, whether submitted by an individual or by an agency, will not be eligible for an agency fee.